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Posting Detail Information

Working TitleGraduate Education Coordinator and Advising

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202500612AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$55,000-$75,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on05/27/2025

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Department of Clinical Sciences offers high-quality education programs for veterinary professional associates, professional veterinary medical students, graduate veterinarians, and the public through the James L. Voss Veterinary Teaching Hospital, a faculty and veterinary medical center of excellence. Faculty and staff are dedicated to advanced medicine, excellent teaching, compassionate care, and discoveries benefiting the health of pets and people.

Position Summary

The full-time Graduate Education Coordinator plays a critical and supportive role in strengthening department efforts to provide quality advising and promote graduate student success. The primary functions are to advise prospective students, foster successful transition to the university, engage in innovative and holistic approaches to providing students with strategies and resources for academic success, foster student engagement, assist with timely graduation, and participate in department/college initiatives related to student advising. The duties include:

+ Being proactive in outreach and interventions

+ Participating in recruiting and retention efforts

+ Serve as primary contact person for the MSB VCC Program and associated Graduate Certificates: answer inquiries from prospective students; alert and remind current students of upcoming deadlines; instruct students on fulfilling Graduate School and departmental requirements and completing required paperwork for each benchmark; monitor student progress toward degree and maintain detailed student files

+ Work closely with students, faculty members, Graduate Education Committee ( GEC ) , the Graduate School, and Admissions to ensure student retention and success from admission through graduation

The Graduate Education Coordinator will work closely with the MSB VCC Director, Associate Department Head for Undergraduate Education, and other advisors/support coordinators within the College.

The successful candidate must be legally authorized to work in the United States by the proposed start date. The department will not provide visa sponsorship for this position.

This position offers the potential for a hybrid work environment, with a combination of in-person and remote work, based on training requirements.

At this time, travel funds are limited for on-campus, in-person interviews.

Required Job Qualifications

+ Bachelor’s degree with three years of professional experience working with students in a higher education setting.

OR

+ Master’s degree with one year of professional experience advising or working with students in a higher education setting.

AND

+ Strong interpersonal, written, and oral communication skills.

+ Proven ability to work collaboratively in a team-oriented environment.

+ Demonstrated ability to do detailed work, prioritize multiple tasks, and meet deadlines in a fast-paced work environment.

Preferred Job Qualifications

+ Experience advising pre-professional students or undergraduate students studying Biomedical Sciences, Biology, Microbiology, Neuroscience or related scientific field.

+ Student Affairs in Higher Education certificate or graduate degree, demonstrable continuing education in the area of student affairs and/or professional advising.

+ Experience working with student information systems including Aries, Banner and Canvas

+ Experience mentoring students and/or student organizations.

+ Experience with outreach efforts with professional organizations.

+ Ability to utilize and learn readily available computer tools (ie. Excel, PowerBI, PowerPoint) to gather, analyze and present student data.

+ Ability to work occasional evenings and weekends.

Essential Duties

Job Duty CategoryAcademic Support/Advising

Duty/Responsibility

+ Advise MSB VCC and Graduate Certificate students and prospective students. Advising includes, but is not limited to: providing counsel with respect to admissions, academic status, progress leading to the desired degree, academic probation, preliminary exam and defense requirements, graduation and commencement activities, referral to any University service or department as needed, and interpretation of both the Departmental Code and the University Graduate and Professional Bulletin.

+ Review academic plans, make referrals to appropriate resources, provide timely communications with students and promote student success.

+ Maintain accurate and detailed advising records.

+ Participate in proactive outreach and retention efforts; utilize data to discern patterns of success/difficulty and design strategic interventions.

+ Field any and all student concerns and act as primary contact for all enrolled students.

+ Field all faculty concerns about mentor/mentee interactions, unsatisfactory academic progress, academic probation, conflict resolution, affirmative action, and departmental/Graduate School policy questions.

+ Work closely with students to ensure student retention and success from admissions through graduation.

+ Plan events related to graduate program operations: orientation, commencement activities, others as required.

+ Create and update procedures and documentation to support both students and faculty.

+ Manage the application and admission process for the MSB VCC program and Graduate Certificates.

+ Assist with department/college communications projects which are directed at prospective students, current students, and alumni; may include use of social media.

+ Participate in student recruitment efforts; meet with and advise prospective students and their guests as appropriate.

+ Review and process contracts for degree processing; prepare for and attend college graduation ceremonies.

+ Participate in assessment of advising services and student performance.

+ Assist in gathering and reporting advising, student performance, and student engagement data.

Percentage Of Time90

Job Duty CategoryCampus Collaboration/Service/Administration

Duty/Responsibility

+ Facilitate connections that engage students in faculty research and faculty mentoring relationships.

+ Partner with campus resources to facilitate and support student success. Engage in training and professional development opportunities.

+ Engage in training and professional development opportunities.

+ Serve as a contributing member of the advising team within the department and college to develop and implement a vision that provides students with comprehensive and holistic advising services to promote student success.

+ Assist with alumni relations including tracking and developing on-going relationships; help to develop philanthropic culture among undergraduate students in collaboration with College Development Office.

+ Provide service to the department/college and initiate special projects as requested.

Percentage Of Time5

Job Duty CategoryParticipation in Cross-Campus Network of Academic Support Coordinators

Duty/Responsibility

+ Develop utilize advising best practices that combine department-level knowledge and campus-wide perspective.

+ Actively participate in Academic Support Coordinator Network, including sharing of best practices.

+ Participate in CSU’S Professional Advising Network ( PAN ). Participate in campus-wide intervention strategies.

+ Maintain detailed knowledge of and make appropriate referrals to campus resources and opportunities in advising and intervention.

Percentage Of Time5

Application Details

Special Instructions to Applicants

This posting will remain open until filled. To ensure full consideration, please apply by 05/27/2025, 11:59pm (MT). Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume/CV, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search [email protected]

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Cover Letter

+ Resume or CV

Optional Documents