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OPS FINANCIAL SPECIALIST - 80900773

Date: May 8, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 852459

Agency: Juvenile Justice

Working Title: OPS FINANCIAL SPECIALIST - 80900773

Pay Plan: Temp

Position Number: 80900773

Salary: $17.00/hourly

Posting Closing Date: 08/08/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

OPEN COMPETITIVE

LOCATION, CONTACT AND SALARY INFORMATION:

Contact Person: Evelyn Jacobs, 850-717-2352

Minimum Rate of Pay: $17.00/hour.

Candidate Profile (application) must be completed in its entirety.

+ Include supervisor names and phone numbers for all periods of employment.

+ Account for and explain any gaps in employment so that the hiring process is not delayed.

+ Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

+ It is unacceptable to use the statement “See Resume” in place of entering work history.

+ If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

DESCRIPTION

This position performs professional work within the Bureau of Finance and Accounting in the Disbursement Contract/Grants Unit. The incumbent in this position is considered to have regulatory responsibilities and is subject to the provisions of Chapter 60K-15, Florida Administrative Code and Section 215.422, Florida Statute. Responsible for the auditing of contractual service, grant, third-party medical, and lease invoices.

DUTIES AND RESPONSIBILITIES:

Auditing invoices against information in FACTS and CTS.

Daily assembly of vouchers using Image API imaging software (Axiom Pro).

Daily input of invoices, journal transfers, adjustments, and special payments into the Florida Accounting Information Resource (FLAIR).

Responsible for maintaining selected fiscal contract, grant, and lease files in auditable condition.

Quarterly reconciliation of posted payments to selected invoices entered in FLAIR.

Responsible for encumbrance of contracts and grants into FLAIR.

Quarterly reconciliation of encumbered balances.

Responds to inquiries regarding accounting activities, performing research, audit confirmations, and DFS Controller return corrections as necessary.

This position also performs other related duties as required.

This position is responsible for analyzing and interpreting agreements in compliance with GAAP, GASB, basic accounting auditing standards and applicable legal requirements.

This position is required to comply with Section 215.422, Florida Statutes, Prompt Payment Compliance Law.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

Knowledge of the rules and regulations of the Chief Financial Officer.

Knowledge of the Florida Accounting Information Resource (FLAIR) system.

Knowledge of State of Florida accounting procedures.

Knowledge of accounting principles, practices, and procedures.

Ability to:

Understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

Understand utilized problem-solving techniques.

Establish and maintain effective working relationships with others.

Develop, organize and prepare a variety of accounting schedules into a logical format.

Review data for accuracy and completeness.

Utilize automation methods to obtain informational reports.

Determine work priorities, assign work, and ensure proper completion of work

Establish and maintain effective working relationships with others

Communicate effectively verbally and in writing

Analyze needs of users and provide working formats for personal computer applications

PREFERRED QUALIFICATIONS:

A bachelor's degree with a major in accounting or similar related business field and one year of professional experience in computer technology and network experience with the State of Florida.

Professional technical network and accounting experience can substitute on a year for year basis for the required bachelor's degree.

Experience auditing and processing payments.

Preference will be given to candidates with three years experience:

- knowledge of FLAIR.

- knowledge of payroll system.

- knowledge of Florida PALM.

- working in a position with regulatory responsibilities.

- maintaining account files.

- reconciling payments.

- auditing invoices.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee