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Administrative/Clerical

**Administrative Assistant 2** Mesa, AZ Posted: 5/8/2025

Job Description

Job ID#:

211295

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

Duration:

26

PDS Defense, Inc. is seeking an Administrative Assistant 2 in Mesa, AZ. Job ID#211295

Job Description:

Responsibilities:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.

• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meals if necessary.

• Maintains business rhythm and infrastructure support helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, provide examples/templates and help build org charts/bios/program announcements as requested

• Makes domestic and international travel arrangements and prepares expense reports.

• Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.

• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.

• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

• Collecting, organizing, and distributing mail for support team.

• Purchasing necessary supplies and maintaining inventory within allotted budget.

• Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner.

We offer flexible work arrangements either 4/10 or 9/80, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do

Basic Qualifications for Administrative Assistant 2:

• High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role

• Experience coordinating meetings, and other events/activities with (ex. Outlook, Microsoft Teams)

• Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate)

• Experience working with travel agencies to coordinate itineraries for domestic and international travel.

• This position requires the applicant to be a U.S. citizen.

Preferred Qualifications for Administrative Assistant 2:

• Bachelors/Associates Degree

• Experience in planning, coordinating and overseeing catering for significant program meetings

• Experience in reviewing and editing written material for correct spelling and grammar

• Familiarity with Northrop Grumman's specific systems (Costpoint, Concur, TIPQA, DSEA, Facilities requests, IBUY, iTRIP, etc.).

• Knowledge of NGC resources, policies, and procedures

• Concur Software experience (Travel/Expense Software Program)

• Strong ability to multi-task with competing priorities in a positive manner

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit **http://www.tadpgs.com/candidate-privacy/** or **https://pdsdefense.com/candidate-privacy/**

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled