"Alerted.org

Job Description

General Purpose

Perform routine daily administrative logistics and coordination activities in support of a logistics, transportation, and/or distribution team. Gather operational data, generate standard reports, perform entry into databases or systems, maintain records, and assist with requests. Take calls from customers, haulers, drivers, internal business areas, etc., and answer questions, coordinate resolution of issues, etc. Work collaboratively with all departments to meet customer requests.

Job Duties and Responsibilities

+ Perform standard or routine tasks, including high-level administrative tasks, customer service, purchasing, reporting, and supporting daily operational activities

+ Provide support in tracking and maintaining vehicle records by working with supervisors (e.g., overweight permits, fuel cards, vehicle registrations, inspections)

+ Provide support to fleet maintenance to receive, inspect, and inventory incoming parts as well as maintain accurate spare parts inventory for the shops

+ Review order forms for proper coding, quantities requested, and authorized approvals

+ Process orders, prepare packing lists, package outgoing materials, take care of shipping logistics, and ensure the accuracy and timeliness of incoming and outgoing orders. Track shipment details, locations, and estimated time of arrivals

+ Prepare purchase orders. Order shipping materials and supplies, track and maintain supply inventory, and process reports addressing inventory levels and needs

+ Verify accuracy of incoming and outgoing shipments and orders

+ Update information on the system or in files to maintain records

+ Produce standard reports

+ Assist with miscellaneous intercompany and vendor billing; troubleshoot and resolve basic issues; and complete, verify, review, and reconcile paperwork and documentation

+ The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

Education and Experience

+ High school diploma or equivalent

+ Some office experience in a logistics, transportation, warehouse, or distribution environment preferred

+ Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

+ Knowledge of and skill with Microsoft Office Suite and company computer systems

+ Able to work with accuracy and detail oriented

+ Able to communicate clearly and effectively, both verbally and in writing

+ Able to interact positively and work effectively with others (interpersonal skills)

+ Able to follow directions and meet deadlines

+ Able to organize own work activities

+ Must be able to read, write and speak English

Reporting to this Position

+ None

backup support to position(s)

+ N/A

Travel

• No travel required

• 5%-15% (1-3 times per year)

• 15%-25% (1-2 times per quarter)

• 25%-50% (up to 1 week per month)

• 50%-75% (up to 2 weeks per month)

• 75%-100% (3+ weeks per month)

Scope Information

+ N/A

Job profile Created By

+ HQ Human Resources

**Original** : January 2022

**Revised** :

_See last page for Physical Demands_

DFA Physical Demands and Work Environment

Place an “X” in the appropriate response

Never

0% of shift

Occasional

1-33% of shift

Frequent

34-66% of shift

Constant

67-100% of shift

_Physical Demands_

Sit

Stand

Walk

Grasp, handle, twist or type

Reach (forward or overhead)

Climb (stairs or ladder)

Squatting, kneeling or bending

Push/pull

Crawling

Driving a vehicle

_Lifting/Carrying_

Up to 10 pounds

Up to 25 pounds

Up to 55 pounds

Up to 75 pounds

75-100 pounds

_Work Environment_

Use of chemicals

Must maintain a constant state of alertness

Outdoor weather conditions

Wet or humid conditions (non-weather)

Refrigerated temps (non-weather) < 40°

Elevated heat (non-weather) > 95°

Noise > 80 decibels

Dust

Fumes

Ability to work around dairy/food products

Work in tight or narrow spaces

Working in, around & over lines/obstacles

Ability to work with limited supervision

Typical office environment

Typical manufacturing environment

Typical farm/livestock environment

Typical lab environment

**Sensory Demands** (Check all that apply)

• Verbal Communication ☐ Touch ☐ Smell ☐ Hear ☐ Read ☐ Taste ☐ Write

**Vision** (Check all that apply)

• Close vision (clear vision at 20 inches or less)

• Distance vision (clear vision at 20 feet or more)

• Color vision (ability to identify and distinguish color)

• Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed

on a given point)

• Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)

An Equal Opportunity Employer