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Working Title: Scheduling Assistant

Job Class: Office and Administrative Specialist, Intermediate (OAS I)

Agency: Minnesota Department of Veterans Affairs

+ **Job ID** : 86149

+ **Location** : Fergus Falls

+ **Telework Eligible** : No

+ **Full/Part Time** : Part-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/09/2025

+ **Closing Date** : 05/16/2025

+ **Hiring Agency/Seniority Unit** : Veterans Affairs Dept. / Vets Home-Fergus Falls-AFSCME

+ **Division/Unit** : Fergus Fall Veterans Home / Nursing

+ **Work Shift/Work Hours** : Day Shift; 8:00am-4:30pm

+ **Days of Work** : Varies; approximately 4 days per week

+ **Travel Required** : No

+ **Salary Range:** $20.45 - $27.12 / hourly

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Minnesota Veterans Home-Fergus Falls

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is designated as part-time. The work schedule will include at least 64 hours per two-week pay period and may include additional work hours, based on business needs. The position is initially eligible for full employer contribution towards health and dental insurance benefits.

This position performs staff scheduling of the dietary unit as assigned and provides administrative support to the Nursing Scheduler. This position independently administers staff scheduling and work assignments within the parameters of the collective bargaining contracts and plans, as well as any State and Federal regulations. The incumbent acts as a liaison between the staff and the direct supervisor by fielding questions, concerns and issues and providing resolution to the extent possible.

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below,

and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate

fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

Skill In:

+ Keyboarding/typing and word processing, using Microsoft Word or similar software, to produce forms, reports andgeneral correspondence

+ Using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data

+ Database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling software

+ Customer service (in person, on the phone and through email and other written correspondence) sufficient to provide prompt, courteous and accurate scheduling and staffing level information to employees and supervisors/managers.

+ Communication sufficient to effectively communicate with employees and supervisors/managers regarding nursingschedules

Preferred Qualifications

+ One of experience staffing and scheduling employees

+ Experience using an electronic scheduling/staffing software

+ Knowledge of collective bargaining unit agreements

Additional Requirements

This position requires successful completion of the following:

+ A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.

+ A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

+ Employment reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.