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Proctoring Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Proctoring Coordinator.

Position Details

Location Gulf Park

730 East Beach Boulevard

Long Beach, Mississippi, 39560

United States

Division GP Library Testing Services

Position Type Staff

Employment Status Full Time

Grant Funded No

Salary Range 14.38 - 16.91

Pay Grade

N05

Posting Close Date Open Until Filled

Special Instructions to Applicants

Review of applications will begin five days after posting and continue until position is filled. Please attach a cover letter and transcripts to application material.

Job Summary

The Proctoring Coordinator manages testing for the Office of Online Learning and Student Accessibility Services proctoring for the Gulf Coast campus. They are responsible for the day-to-day administration of exams including scheduling and providing testing accommodations as prescribed by Student Accessibility Services.

Primary Job Duties and Responsibilities

+ Communicates with the Office of Online Learning and faculty to coordinate testing services and operations. Serves as liaison to institutions requiring reciprocal proctoring services. Maintains accurate records of exam and proctoring schedules.

+ Ensures that students registered with the Student Accessibility Services have access to reasonable and equitable testing conditions, in compliance with ADA (Americans with Disabilities Act) guidelines and university policy. Schedules, manages, and delivers academic accommodations for exams including, but not limited to extended testing time, maintaining a minimal distraction testing environment, reading exam items, and scribing exam responses for students. Reviews accommodation plans and testing directions to ensure that exams and accommodations are administered with fidelity.

+ Ensures the integrity of the testing environment and the security of tests and materials. Ensures confidentiality and compliance with university policy and regulation regarding student records.

+ Supervises the Proctoring Assistant by establishing clear work plans, providing ongoing training and coaching, and managing administrative tasks such as schedule creation, timesheet approval, and performance evaluations.

+ Manages Testing Center Lab, ensuring all computers are working and room is well organized. Reserves additional rooms as needed for extended SAS testing needs. Orders supplies as needed.

+ Performs other duties as assigned

Minimum Qualifications

Associate’s degree in education, management, or related field from an accredited college and one-year experience working in an educational or testing environment; or equivalent combination of experience and education. Must be able to work evenings and occasional weekends.

Knowledge, Skills & Abilities

+ Proficient in Microsoft Office Suite applications (Word, Excel).

+ Excellent organizational and time management skills.

+ Excellent written and verbal communication skills; the ability to communicate with all groups of individuals; the ability to clearly state exam expectations and exam items in the event of reading.

+ Ability to adjust to changing situations and needs depending on the student.

+ Ability to provide excellent customer service by addressing student needs with patience, professionalism, and empathy.

+ Familiarity with common disabilities and diverse types of accommodations.

+ Familiarity with confidentiality and privacy laws (FERPA, etc.) and the ethical standards associated with administering exam accommodations.

+ Self-motivated to set priorities and work with limited direction/supervision.

Preferred Qualifications

Bachelor’s degree from an accredited college or university in education, management, or related field, and two years of experience working in an educational or testing environment. Experience with and knowledge of testing needs for students with accommodation needs.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.