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Elections & Recording Supervisor

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Elections & Recording Supervisor

Salary

$81,889.60 - $112,091.20 Annually

Location

Lane County Elections Office, OR

Job Type

Regular

Job Number

202500131

Department

County Administration

Division

CAO CC Deeds & Records/BOPTA

Opening Date

05/09/2025

Closing Date

5/26/2025 11:59 PM Pacific

FLSA

Exempt

Bargaining Unit

09

+ Description

+ Benefits

+ Questions

DESCRIPTION

About the Position

Lane County is seeking a Recording Supervisor to join the Clerk's Office, a team dedicated to providing critical services that directly impact our community. The County Clerk's Office (https://www.lanecountyor.gov/cms/one.aspx?pageId=4081135) administers local, state, and federal elections, maintains the voter registration database for Lane County electors, is responsible for recording real property documents, issuing marriage licenses and domestic partnerships, and supporting the Property Value Appeals Board.

In this role, you will serve as a face of Lane County and the Clerk's Office, overseeing the delivery of exceptional customer service across phone, online, in-person, and mail interactions. You and your team will be responsible for accurately processing, recording, scanning, indexing, and maintaining a range of critical documents in accordance with Oregon's stringent legal standards. This includes handling real property records, issuing marriage licenses, domestic partnership declarations, and supporting the Property Values Appeals Board. Additionally, you will manage fee collections, perform precise cash handling, ensure all financial transactions are correct, and provide seasonal elections support. Your keen attention to detail will help ensure documents are correctly certified, processed, and archived for public access and permanent recordkeeping.

We are looking for a proven leader with exceptional communication skills, a commitment to excellence, and a sharp eye for detail. If you thrive in an environment that requires integrity, technical expertise, and the ability to inspire and guide a team, we encourage you to apply and make a meaningful impact in Lane County.

About the Division

The County Clerk’s office plays a pivotal role in our community’s governance, overseeing essential functions that impact every Lane County resident. Lane County, the fourth most populous county in Oregon, encompasses a diverse landscape extending from the Pacific Ocean to the Cascade Mountains. Our county seat, Eugene, is the state’s second most populous city. Lane County offers a vibrant community for living, working, and recreation, along with an excellent benefits package.

Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. Some evening and weekends during peak election season.

*This is a non-represented position*

QUALIFICATIONS

Education & Experience:

+ Eight years of education and/or experience in elections oversight, government recordkeeping, public administration, or similar, including one years of experience in a supervisory, management, or leadership role; or a combination sufficient to successfully perform the essential duties of the position.

Special Requirements:

+ Applicant must pass a criminal history check which may include national or state fingerprint records check.

DRIVER’S LICENSE

Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Elections and Recording Supervisor Classification Details (https://www.governmentjobs.com/careers/lanecountyor/classspecs/1441017?keywords=Elections&pagetype=classSpecifications)

SUPPLEMENTAL INFORMATION

Selection Process (https://www.lanecounty.org/government/county\_departments/human\_resources/talent\_acquisition/Selection\_Process)

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information (https://www.lanecounty.org/cms/One.aspx?portalId=3585881&pageId=5143112)

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX (https://www.myalex.com/lanecounty/home#choose-benefits) , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.

*The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here) (https://www.myalex.com/lanecounty/home#choose-benefits)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorney's

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.

Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)

Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Year's Day Independence Day

Martin Luther King Jr's Birthday Labor Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

+ I acknowledge I have provided all relevant education and employment history.

02

Do you have at least eight years of education and/or experience in elections oversight, government recordkeeping, public administration, or similar, including one years of experience in a supervisory, management, or leadership role; or a combination sufficient to successfully perform the essential duties of the position?

+ Yes

+ No

03

Please answer YES if you meet one of the following criteria: a. You have a valid Oregon Driver's License. b. You have a valid driver's license from another state AND are able to obtain an Oregon Driver's License by the time of appointment.

+ Yes

+ No

04

Describe your supervisory experience, including the number of staff and type of work supervised. (25 points)

05

Describe your experience maintaining compliance with applicable laws, regulations, and policies in your day-to-day work. (25 points)

06

Describe your experience monitoring workflow within a team, to ensure quality and timeliness of work. (25 points)

07

Describe your customer service experience and overseeing staff that provide customer service. (25 points)

Required Question

Employer

Lane County

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