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Recreation Coordinator - Youth Enrichment / Special Events

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Recreation Coordinator - Youth Enrichment / Special Events

Salary

$30.54 Hourly

Location

City of Bellingham, WA

Job Type

Full Time

Job Number

25-Youth En Spec Events Coord

Department

Parks & Recreation

Opening Date

05/09/2025

Closing Date

5/23/2025 4:30 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Local 1937

+ Description

+ Benefits

+ Questions

Nature of Work

Are you passionate about creating unforgettable experiences for all ages, including youth, teen, family and community groups? The City of Bellingham is seeking an enthusiastic Recreation Coordinator to lead dynamic enrichment programs, special events, and outdoor adventures. Join a team that brings creativity, community, and fun to life through meaningful recreation!

Recreation Coordinator - Youth Enrichment / Special Events plans, coordinates and leads enrichment activities and programs for school age groups from primary level through high school, preschool, youth and family groups. Activities include, but are not limited to, enrichment classes, special events, field trips, overnight adventure camping trips, recreational skills workshops, and on-going after school youth programs. Under the direction of a Recreation Supervisor, also assists in promotion and publicity of programs development and distribution of flyers, and public speaking; assists recreation supervisors with general enrichment program tasks and coordination.

Salary Information and Benefits:

This position will start at Step 1 ($30.54/hour). Employees receive step increases annually in accordance with the Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement (https://cob.org/about/employment/labor-agreements-pay-schedule) and City policy. The full hourly range for this position is $30.54 - $37.39. For internal candidates, placement within the range is based on City Pay Placement Procedures.

At the City of Bellingham, we offer a comprehensive benefits package that helps you thrive in both your career and personal life. Join our team and enjoy the peace of mind knowing that you and your loved ones are well cared for. Here’s a closer look at the outstanding benefits that come with being part of our team. You can find more details on our employment benefits page (https://cob.org/about/employment/benefits) and labor agreements page. (https://cob.org/about/employment/labor-agreements-pay-schedule)

+ 10 hours of vacation leave per month, with increased accrual over time

+ 12 paid holidays + 1 floating holiday per year

+ 8 hours sick leave accrued monthly

+ Medical, dental, and vision insurance for employees and their families

+ Life insurance and long-term disability coverage

+ Flexible spending accounts and medical insurance opt-out program

+ Access to an Employee Assistance Program (EAP)

+ Washington State Retirement plan (DRS) for retirement security

+ Optional 457 deferred compensation (Retirement Savings Plan) with employer match

Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employees to be in paid status at least 120 hours/month.

Closing Date/Time: Friday, 5/23/2025 at 4 :30 pm PST

ESSENTIAL FUNCTIONS:

1. Plans, organizes, schedules, teaches and leads recreational activities for preschool and school age youth groups, including people with disabilities. Tasks include facility scheduling; acquiring necessary supplies and equipment; planning for set-up and clean-up; supervising all activities at the time of the program; working with the recreation supervisor on staff scheduling, transportation needs, safety precautions, evaluations, and final program needs.

2. Plans, organizes and leads community special events for all ages and abilities, including runs and races.

3. Coordinates activities and oversees recreational facilities as assigned. Works to increase program offerings. Sets up for activities, cleans up, performs the minor indoor maintenance after each use of facility, and secures the building at closure.

4. Trains, supervises, and evaluates the work of extra labor staff, volunteers and students assisting with specific enrichment programs.

5. Assists in promotion and publicity of programs including the development and distribution of program flyers, posters, and brochures to appropriate public bulletin boards or to amenable commercial and non-­profit agencies.

6. Maintains ongoing inventory control of recreation equipment and arts and crafts supplies stored at assigned facility. Identifies and purchases or requisitions supplies to meet program and facility needs.

7. Plans, organizes, promotes and leads outdoor trips and programs for school aged youth. Outdoor trips include one day and overnight programs.

8. Plans, organizes, promotes, and coordinates activities at special events for youth and family groups.

ADDITIONAL WORK PERFORMED:

1. Assists recreation supervisors with general enrichment program tasks including promotion and public speaking.

2. Performs related duties as assigned by the Recreation Supervisor.

WORKING ENVIRONMENT:

Work is performed both indoors and outdoors in a variety of public and private parks, buildings and community facilities. Employee works a part time schedule of flexible hours.

Physical ability to perform the essential functions of the job, including:

+ Operate a computer and read a computer screen or typewritten page;

+ Frequently communicate verbally;

+ Move between work sites;

+ Occasional transport of boxes or equipment weighing up to 50 lbs.

Experience and Training

+ One year of experience in a recreation leadership role required.

+ Previous experience in program leadership and staff/volunteer supervision preferred.

+ Bachelor's Degree in Recreation or closely-related field desired.

Necessary Special Requirements

+ Employment contingent upon passing a criminal convictions check, child and adult abuse records check and local background check (see Fair Hiring Practices below)

+ Verification of ability to work in the United States by date of hire.

+ Valid Washington State Driver's License by time of hire and a good driving record. A three-year driving abstract must be submitted prior to hire, with periodic submission of driving abstract per City policy.

+ Must provide own transportation at times.

Selection Process

You are encouraged to print a copy of this job announcement for your reference as the process moves along

Please ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and supplemental questions). Application materials should comprehensively document your experience and skills related to the position responsibilities and experience/training requirements. As part of the City’s commitment to reducing bias in the hiring process, Human Resources redacts personally identifiable information for reviewers. Only the documents listed as required will be reviewed.

Application Review Process:

+ Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around May 28, 2025.

+ Experience and Training Rating: Applicants that meet minimum qualifications will go through an Experience and Training Rating. Applicant status will be updated on or around June 6, 2025.

+ The top ten (10) scoring applicants from the Experience and Training Rating will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of June 23, 2025. Applicants must have a passing score of 60% or higher to be placed on the eligibility register.

+ Applicants will be notified via email of Final Scores & Ranks. The final ranking of the register will be based on total scores for the following Experience and Training Rating (40%) and Oral Board Interview (60%).

Final candidates will be referred to the department for additional examination, assessment, or test.

This recruitment process will create a Civil Service eligibility register that will be used to fill current and future vacancies as they become available. There is currently 1 full-time vacancy in Parks and Recreation. This position is represented by a union.

If you wish to claim Veterans’ Preference Points, please complete the Veterans Scoring Criteria Declaration Form (https://cob.org/wp-content/uploads/COB-Veterans-Scoring-Criteria-Declaration-PDF.pdf) and upload it to your application with your DD214.

Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently, including your spam folders for messages filtered by your email providers.

Equal Opportunity:

Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.

Fair Hiring Practices

+ The City provides individuals who have been arrested or convicted of a criminal offense an equal and fair opportunity to obtain employment.

+ The City will not inquire about an applicant's criminal history until after a conditional job offer has been made.

+ The City will disregard the prior arrest and conviction record of an otherwise qualified individual unless the offense is directly related to the job position for which the individual has applied.

+ The City will notify an otherwise qualified applicant about a potentially disqualifying conviction and give the applicant an opportunity to submit information regarding the accuracy of the criminal records as well as evidence of mitigation or rehabilitation, as appropriate.

There are many good reasons for working at the City of Bellingham. The work is rewarding and you have an opportunity to serve your community. Another good reason is the great benefits that the City offers its employees. See our benefits section (https://www.cob.org/employment/pages/benefits.aspx) for additional information.

This position is represented by The Guild of Pacific Northwest Employees, Local 1937 bargaining unit. Specific benefit information including Holidays, Vacation Accruals, Health, Dental and Vision Plans with cost sharing and Deferred Compensation Match can be found in the Local 1937 labor agreement (https://cob.org/wp-content/uploads/1937-2022-2023-CBA.pdf) .

This position is covered by the State of Washington Department of Retirement Systems PERS plan. PERS requires mandatory employee and City contributions. Please visit the DRS website (http://www.drs.wa.gov/) for more information on PERS.

Civil Service Information

This position is subject to the Bellingham Civil Service Commission. When a vacancy occurs, the top fifteen candidates or the top 25% of the register will be forwarded to the department for further consideration. All new Civil Service employees are subject to a one-year probationary period. A candidate may challenge the scope, content, or method of an examination or test, and a protest may be filed in writing with the Examiner within five (5) days following the date of the challenged examination. A candidate may also challenge the scoring of an examination or test, failure of the candidate on any part of an examination, or clerical error in examination results of any examination or test, and a protest may be filed in writing with the Examiner within five (5) days of notification of the challenged result. The Examiner shall consider all timely filed protests and make appropriate corrections if an error is demonstrated.

Veteran's Scoring Criteria

Applicants who have been honorably discharged from active military duty may be eligible to receive veteran's scoring criteria points as provided by Washington State Law (RCW 41.04.010). If you wish to claim Veterans’ Preference Points, please complete the Veterans Scoring Criteria Declaration Form (https://cob.org/wp-content/uploads/COB-Veterans-Scoring-Criteria-Declaration-PDF.pdf) and upload it to your application with your DD214.

01

Thank you for your interest in this position at the City of Bellingham! To ensure a consistent review, only the City of Bellingham job application and required supplemental documents will be reviewed. Cover letters and resumes are not reviewed unless they are required as part of the process. When applying for this position, you must thoroughly complete each section of your application, and provide a thorough response to each of the supplemental questions. Please do not indicate "see resume" or copy content that is unrelated to the position being applied for from your resume when answering these questions.

Have you read and understood the information listed above?

+ Yes

+ No

02

Do you have a minimum of one year paid experience in a recreation leadership role?

+ Yes

+ No

03

This position requires at least one year of paid experience in a recreation leadership role. Please briefly describe how your experience meets this requirement, including the length of time and the type of programs or events you led.

04

Do you have a bachelor's degree in Recreation or closely related field?

+ Yes

+ No

05

If you answered yes to question #3, please indicate the type of degree and field of study. (Note: This is preferred)

06

Do you have experience in program leadership and staff/volunteer supervision? (Note: This is preferred)

+ Yes

+ No

07

Do you have a valid Washington State driver's license or the ability to obtain one by time of hire and a good driving record? The successful candidate must submit a three-year driving record abstract prior to hire, with periodic submission of driving abstract per City policy.

+ Yes

+ No

08

Please describe an experience where you managed the logistics of a program, including scheduling, coordinating with community groups or organizations, acquiring supplies, and overseeing the event’s execution (set-up, activity leadership, and clean-up). How did you ensure the event was successful and inclusive for participants of all ages and abilities?

09

Teamwork and collaboration are important to this position. It will require you to use your interpersonal skills to lead staff, community members, and volunteer groups. Please describe how you have worked effectively as part of a team and one specific example of how you contributed to the team success of achieving a specific goal.

10

If you are requesting Veteran's Preference points, a completed Veterans Scoring Criteria Status Declaration is required along with a copy of your DD214. The required form is in the Selections Process section of the Job Posting. Check "YES" here if you are attaching a Veteran's Declaration form and DD214.

+ Yes

+ No

Required Question

Employer

City of Bellingham

Address

104 West Magnolia Street Bellingham, Washington, 98225

Phone

360-778-8228

Website

http://www.cob.org/employment

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