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Job Title: Administrative Assistant - Sales SupportJob Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our sales department in managing quoting tasks. This role is vital in ensuring the seamless gathering, organization, and preparation of quote-related data for the sales manager. The ideal candidate will be proficient in Microsoft Office Suite, particularly Excel and Teams, and able to navigate a fast-paced work environment efficiently.

Responsibilities

+ Compile and organize quote-related data from internal systems.

+ Download, categorize, and document essential drawings and information related to quoting requests.

+ Assist with high-volume quoting requests, including organizing up to 300 part numbers within tight deadlines.

+ Maintain detailed records and ensure accuracy in all quoting materials.

+ Utilize Microsoft Teams to facilitate quoting workflow and improve data accessibility.

+ Potential future ERP-related tasks, with training provided as needed.

Essential Skills

+ 3+ years of administrative experience with high attention to detail and organizational skills.

+ Proficient in Microsoft Office - Teams, Excel, Word.

+ High School Diploma or equivalent.

Additional Skills & Qualifications

+ Experience with PLEX ERP.

+ Sales Support / Quoting Experience.

Work Environment

The work environment is dynamic and energetic, consisting of a small department including the manager. The company fosters a close-knit, family-like culture, valuing employee appreciation through benefits such as insurance, 401K matching, and occasional cookouts. The hours are Monday to Friday, 8am to 5pm, with flexibility to work from home if necessary due to circumstances like sick children or bad weather. The role is fully onsite, contributing to a team of approximately 80 employees.

Pay and Benefits

The pay range for this position is $17.50 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bluffton,IN.

Application Deadline

This position is anticipated to close on May 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.