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Administrative Clerk III - HR Recruiting Assistant

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Administrative Clerk III - HR Recruiting Assistant

Salary

$21.15 Hourly

Location

Elkhorn, WI

Job Type

Full-time

Job Number

2025-00042

Department

Human Resources

Opening Date

05/07/2025

Closing Date

5/18/2025 11:00 PM Central

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An Equal Opportunity Employer

Position Summary

FUNDING NOTE: This position is currently funded through early 2026. Future funding is based on County Board approval. This position primarily supports the daily operations of the recruiting team within the Human Resources department. Responsible for providing a full range of administrative duties supporting the recruitment process and post-offer applicant experience. Performs routine candidate support functions including providing onboarding assistance, managing post-offer paperwork, scheduling appointments, proctoring candidate testing, performing general office procedures, maintaining HR software systems, and supporting other staff members on the recruitment team. Serves as primary contact for individuals in the post-offer process. Serves as back-up HR receptionist. Provides administrative support for other HR related areas when time allows. Requires the ability to maintain confidentiality, independently carry out projects, and coordinate information for reports to support department activities.

SCHEDULE

Onsite Full-time Days: Monday - Friday

Work Hours: Monday 7:45 a.m. to 4:15 p.m.; Tuesday - Friday 8:00 a.m. to 4:30 p.m.

Essential Duties and Responsibilities

Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Responsible for maintaining open communication and excellent customer service with post-offer internal and external candidates throughout the recruiting and hiring process.

Schedules and arranges interviews, testing, and various candidate appointments.

Sets up candidate skills testing and proctors examinations as necessary.

Manages candidate paperwork from recruitment to onboarding. Examines paperwork for completeness and required information. Adds documents to electronic file system.

Uploads recruitment documents into appropriate system for proper documentation of the recruitment action and file retention.

Prepares reports, correspondence, notices, memoranda, spreadsheets, charts, forms, agendas, and other documents in support of the recruiting process.

Enters and maintains information in human resources systems.

Researches, responds to, or refers applicant questions about personnel policies and procedures.

Posts position vacancies on job boards.

Responds to inquiries and conveys information about services provided by the Human Resources Department. Refers difficult or sensitive matters to the appropriate manager or team member.

Coordinates state and federal labor law poster displays and updates.

Assist HR personnel as directed.

Demonstrate a commitment to confidentiality and HIPAA requirements.

Demonstrate a commitment to county safety and risk management efforts.

Performs other related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma plus one additional year of formal preparation, and two to three years of relevant prior experience or an equivalent combination of education and experience. Prior talent acquisition or Human Resources related work experience and HR software experience highly preferred.

Knowledge, Skills & Abilities

+ Working knowledge of standard office practices, procedures and techniques.

+ Strong working knowledge of business English, spelling, grammar and punctuation.

+ Working knowledge of MS Office products or comparable office product including word processing, spreadsheet creation, email creation, and data processing.

+ Ability to send, receive and save emails and attach documents.

+ Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders and other office related equipment.

+ Working knowledge of computers and keyboarding needed to prepare routine/recurring documents, draft correspondence and enter data.

+ Ability to perform moderately complex word processing, editing, data entry, and spreadsheet maintenance.

+ Ability to access and navigate the Internet and County or department-specific programs and applications. Prior experience with NeoGov, Munis, and OnBase preferred.

+ Proven experience in ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals as well as ability to compute rate, ratio and percent and to draw and interpret bar graphs.

+ Ability to maintain and enhance skills, participate in ongoing training and increase knowledge of County, department and division services, policies and procedures.

+ Ability to adapt to new department/division policies, procedures, programs and environment.

+ Ability to follow and understand oral and written instructions.

+ Ability to maintain confidentiality of records and information.

+ Ability to make minor decisions using standardized practices.

+ Ability to establish and maintain effective, professional, positive and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies and the general public.

+ Ability to work effectively as a member of a team and deal with people in an effective and timely manner.

+ Ability to organize and prioritize work.

Interactions and Communications

Responds professionally to requests and initiates contacts to exchange basic or general information with others.

Decision Making

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice. Work is performed under moderate supervision.

Tools & Equipment Used

Typewriter Copy Machine

Telephone FAX Machine

Calculator Personal Computer/Printer

Scanner

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Selection Process

Online application; review of education and experience; writing sample assignment and review, department interview; reference check; background check; and post-offer medical examination including drug screen. Other job related tests may be required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY

H - Non-Represented Hourly Employees

BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012

DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:

10 days per year after 1 year of Walworth County Service

15 days per year after 5 years of Walworth County Service

20 days per year after 15 years of Walworth County Service

PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.

Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:

Deferred Compensation (S457 plan)

Medical Spending Account (S125 plan)

Dependent Care Plan (S125 plan)

Health Savings Account (S223 plan)

WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

01

Please describe any exposure to or interest in Human Resources that is not described on your application. If you have no additional information to provide, please write "None".

02

Please describe why you are interested in being part of an HR team.

Required Question

Employer

Walworth County

Address

Phone

262-741-7950

Website

http://www.co.walworth.wi.us

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