• Administrative Assistant III

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025467

     

    Posting/Functional TitleAdministrative Assistant III

     

    University Pay Plan TitleAdministrative Assistant III

     

    LocationSan Marcos

     

    DepartmentVP for University Advancement

     

    Recruitment TypeOpen to All

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,554.17 - $3,750.00

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Demonstrated proficiency with Microsoft Excel, Word, Outlook, and other Microsoft Office applications.

    + Strong focus on accuracy and thoroughness.

    + Excellent verbal and written communication skills.

    + Effective problem-solving abilities with a proactive mindset.

    + Exceptional time management and multitasking capabilities.

    + Ability to maintain confidentiality, demonstrate professionalism, and work effectively in a team environment.

    Preferred Qualifications

    + Bachelor’s degree or 1–2 years of relevant administrative experience.

    + Previous work experience in a higher education setting.

    + Familiarity with SAP , Raiser’s Edge, and SAP Concur.

    + Experience planning and coordinating events.

    Job Description

    The Division of University Advancement is dedicated to fostering strong relationships with alumni, donors, and the broader university community. This division includes Development, Alumni Engagement, and Donor Engagement. We are seeking two (2) detail-oriented and highly organized Administrative Assistant III to provide senior-level administrative support to the Associate Vice President ( AVP ). One Administrative Assistant with support the AVP for Donor Engagement and one will support the AVP for Development.

    Job Duties

    + Administrative Support:Provide executive-level administrative support to the AVP , including calendar management, meeting coordination, travel arrangements, and preparation of briefing materials.

    + Calendar Management:Schedule, maintain, and update the AVP’s calendar as well as the division-wide calendar.

    + Project Coordination:Support departmental projects by tracking deadlines, coordinating communications, and preparing related documents and materials.

    + Database Management:Assist in managing and updating donor-related databases.

    + Event Support:Provide administrative and logistical support for events as needed.

     

    Additional Information to Applicants

     

    Job Open Date05/09/2025

     

    Job Close Date (posting closes at midnight)

     

    Open Until FilledYes

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52594

     

    Applicant Document