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Job Description

Under supervision, the College Aide will perform professional financial analytical work of moderate difficulty, examining eligibility requirements related to the different grant funding sources utilized by the agency for its various projects and transportation initiatives for which reimbursement claims are to be processed. The grant funding comes from the Federal Highway Administration (FHWA), World Trade Center-Federal Emergency Relief, the New York State Department of Transportation/Consolidated Local Street and Highway Improvement Program (CHIPS), Extreme Winter Recovery (EWR) and PaveNY. Examining vouchers and timekeeping records to prepare/confirm reports and prepare cost analyses, and documentation to submit federal and state reimbursements. The responsibilities will also include managing and monitoring grant-funded Personnel Services (PS) and Other Than Personnel Services (OTPS) related to the reimbursement claims incurred in the NYCDOTs Expense Budget; liaising with the project managers in various divisions throughout NYCDOT and other City Agencies to ensure the compliance with rules and regulations associated with the different funding sources to avoid ineligible expenditures; safeguarding coordination with the Fiscal Affairs and Budget units to ensure consistency with timing of expenditures incurred and revenue collections posted in FMS. Under general supervision with latitude of independent judgment the chosen candidate will interact with the internal and external auditors answering their questions, explaining questionable discrepancies, and preparing reports. The candidate will efficiently address project fiscal issues such as project budget and expenditures tracking and demonstrate exceptional organizational, written, and oral communications, problem solving, and analytic skills; ability to work calmly and proficiently under pressure and to adhere to strict deadlines.

WORK LOCATION: 55 Water Street, NY, NY

WORK HOURS: 9 am - 5 pm

TO APPLY

All resumes to be submitted electronically using the following method: Please go to cityjobs.nyc.gov and search Job ID# 713344. Current employees please log into Employees Self Service and follow the Careers Link. Most Public libraries have computers available for use. No phone calls, faxes or personnel inquires permitted. Only applicants under consideration will be contacted. Appointments are subject to Mayor's Office of Management and Budget approval. For more information visit www.nyc.gov/dot.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 18.80

Salary Max: $ 21.40