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Clerk Typist 3 (Local Government) (Bilingual) - Lehigh County Area Agency on Aging

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Clerk Typist 3 (Local Government) (Bilingual) - Lehigh County Area Agency on Aging

Salary

$46,488.00 - $62,483.00 Annually

Location

Lehigh County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CSSC-2025-24281-L0033

Department

Local Government

Division

AN Lehigh Co Aaa

Opening Date

04/29/2025

Closing Date

5/12/2025 11:59 PM Eastern

Job Code

L0033

Position Number

80000689

Union

Non Union

Bargaining Unit

LG

Pay Group

LG

Bureau / Division Code

88101139

Bureau / Division

Lehigh County Aging and Adult Services

Worksite Address

17 South 7th Street

City

Allentown, Pennsylvania

Zip Code

18101

Contact Name

Susan Whittaker

Contact Phone

610.782.3247

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you interested in a successful career path that will give you the opportunity to make a positive impact on the community? Lehigh County Area Agency on Aging (AAA) is eager to welcome a Bilingual Clerk Typist 3 to their professional team. If you are looking for a rewarding and fulfilling career helping Seniors while working in an team and supportive environment, this is the job for you!

DESCRIPTION OF WORK

This important Clerk Typist 3 role includes bi-lingual responsibilities. Your caseload will include bi-lingual consumers, and you will be expected to provide translation assistance to the Agency and its employees as requested. As the primary receptionist for the agency, you will be the first point of contact for the numerous agencies and consumers we serve. Communicating in a courteous and effective manner is essential as you operate a telephone console and answer and transfer calls to their appropriate destination, determining if there is an immediate need for a response by Agency personnel. Administrative tasks will include preparing and typing letters, reports, schedules, agendas, minutes, and lists. This position shares responsibility for incoming referrals for preadmission and acts as a back-up for entry of mail-outs and referrals, and for closing case records.

Additional duties to include:

+ Maintaining several documents in the Agency virtual cabinet, updating and modifying when and where appropriate

+ Updating and maintaining filing cabinet’s inventory of forms and publications for staff’s accessibility as needed, and managing the video library

+ Performing mass mailings at various times of the year

+ Providing support for special projects or conferences

If you are someone who enjoys multi-tasking, providing office support to staff members, and has great computer, organizational, and communication skills, we want to hear from you.

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.

+ Telework: You will not have the option to telework in this position.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Six months as a Clerk Typist 2, and educational development to the level of completion of high school;or

+ One year of progressively complex clerical typing experience and completion of high school;or

+ Six months of moderately complex clerical typing work and completion of a post high school business curriculum;or

+ Any equivalent experience and/or training which provided the required knowledges, skills, and abilities.

Other Requirements:

+ This particular position also requires the selected candidate to be able to read, write, and speak in Spanish. You may be contacted for a Spanish speaking proficiency evaluation conducted by the Bureau of Talent Acquisition, PA Office of Administration. If contacted, you must pass the speaking evaluation in order to be deemed eligible for this position. Your proficiency in reading and writing in Spanish must be demonstrated during the probationary period to achieve regular status in the position.

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ Hiring preference for this vacancy may be given to candidates who live within Lehigh County. If no eligible candidates who live within Lehigh County apply for this position, candidates who reside in other counties may be considered.

+ You must be able to perform essential job functions.

Legal Requirements:

+ A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/test once for this posting.

+ Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.

01

Selective Certification- This position requires the selected candidate(s) to be able to speak Spanish. In order to be referred for interview for this position, you must be able to pass a Spanish speaking proficiency evaluation conducted by the Office of Administration. By selecting yes, this confirms that the Office of Administration may contact you for this evaluation.

+ Yes

+ No

02

AAA - The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older?

+ Yes

+ No

03

Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Clerk Typist 2 for six months or more full-time?

+ Yes

+ No

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Do you possess one or more years of full-time progressively complex clerical typing experience?

+ Yes

+ No

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

07

Do you possess six or more months of full-time moderately complex clerical typing work?

+ Yes

+ No

08

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

09

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 30 credits or more

+ 15 but less than 30 credits

+ Less than 15 credits

+ None

10

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

11

WORK BEHAVIOR 1 – CUSTOMER SERVICE

Interacts with the public, coworkers, or other personnel to gather information and act as a liaison between staff. Provides appropriate responses to inquiries and refers individuals to the appropriate area for assistance as necessary.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience verbally answering inquiries and resolving issues or complaints.

+ B. I have experience verbally answering inquiries but referred issues or complaints to the appropriate area for resolution.

+ C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to the customer service you provided

+ Your level of responsibility

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

14

WORK BEHAVIOR 2 – RESEARCH

Researches information from records and files for use in special projects or statistical reports. Gathers and compiles information from a variety of sources.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.

+ B. I have experience retrieving specifically requested records and files from a single records location.

+ C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.

+ D. I have NO experience or education related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ Your experience compiling or retrieving information from records and files

+ The actual duties you performed

+ Your level of responsibility

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

17

WORK BEHAVIOR 3 – DATA ENTRY

Enters information submitted by field staff into databases or spreadsheets to track and maintain records such as nutritional and demographic data; center meals ordered, served, and wasted; health and wellness data; and volunteer hours. Ensures the information included is accurate.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience entering AND maintaining data in databases or spreadsheets. I was responsible for ensuring the accuracy of the information submitted.

+ B. I have experience entering data into databases or spreadsheets OR maintaining existing data. I was responsible for the accuracy of the information submitted.

+ C. I have experience entering data into databases or spreadsheets or maintaining existing data but someone else ensured the accuracy of the information.

+ D. I have successfully completed college-level coursework related to data entry.

+ E. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The actual duties you performed related to data entry

+ The type(s) of data you entered

+ Your level of responsibility

19

If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

20

WORK BEHAVIOR 4 – WRITTEN COMMUNICATION

Writes correspondence, reports, or other documents for the purpose of disseminating or maintaining information. Prepares correspondence and ensures all information is accurate and completed in accordance with policies, standards, and legal requirements.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience writing documents or correspondence. I was responsible for the final content.

+ B. I have experience drafting documents or correspondence but was not responsible for the final content.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

21

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience

+ The type(s) of documents or correspondence you prepared

+ Your level of responsibility

22

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov