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Executive Assistant

Southwest Health

1 Positions

ID: 66433

Posted On 04/21/2025

Job Overview

Executive Assistant

Posting Date

April 21, 2025

Requirements

+ Minimum 2-year degree for Business/Secretarial training at an accredited school required.

+ High Level of competency in computer technology specifically with programs within Microsoft Office required.

+ Strong written, electronic and verbal communication skills required.

+ At least 3 years’ experience as Executive Secretary or Administrative Assistant required

+ Strong ability to multi-task in a very busy executive setting required.

Work Hours

We are seeking a full-time (40 hours/week) Executive Assistant to work Monday- Friday, 8:00am- 4:30pm.

Job Summary

Performs executive-level secretarial duties for and under the general direction of the President/CEO and in conjunction with the core values of the organization and the professional practices encompassed within the department.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Prioritizes and handles all corporate correspondence for CEO.

2. Acts as a point of contact between administration and external groups, with the ability to defuse difficult situations as needed.

3. Makes independent decisions in the absence of the CEO. Communicates to appropriate personnel accordingly.

4. Manage the CEO’s calendar and other business activities and/or travel arrangements.

5. Provides assistance and oversight on projects for administration and the board of directors as needed.

6. Independently manages and updates the organization contract software system. Makes policy and procedure changes as needed.

7. Uses independent judgement skills in working with leaders and committee members to suggest procedural changes and agenda items for meetings.

8. Uses critical thinking and discretion on matters of significance or confidentiality.

9. Prepares materials for monthly Board of Directors meetings and maintains Board meeting minutes in Administrative Office.

10. Maintains flexibility of hours to accommodate meetings and activities in conjunction with the needs of the business.

11. Coordinates leadership meetings and development institute meetings.

12. Attends various meetings to take the meeting minutes.

13. Composes and types a variety of correspondence, memoranda and reports for the President/CEO. Oversees projects and events as needed.

14. Coordinates special meetings for the Board of Directors, Committees of the Board and special corporate functions

15. Attends and prepares minutes of the Departmental and Employee meetings.

16. Prioritizes work assignments and projects received from the President/CEO, and others. Provides research and administrative support for special projects.

17. Adheres to Southwest Health’s value-based behavior standards.

18. Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.

19. Performs other duties and responsibilities as requested or required.

Contact Information

Southwest Health

Attn: Human Resources

1400 Eastside Rd

Platteville, WI 53818

Phone: (608) 342-0993

Email: [email protected]

Fax: (608) 342-5015

We believe that together we can change lives, and we anticipate your life will change in the process. If you aspire to help others find hope and live better, we invite you to submit your application below.

Benefits

Southwest Health is truly an outstanding place to work. A full benefit package is available for employees working 20 hours/week or greater which includes: Health, Dental, Vision and Life insurance. Also available are long and short term disability, cell phone discount, flexible spending plan, paid time off, retirement plan with an employer contribution, fitness membership discount as well as use of exercise equipment at the facility.

Non-Discrimination Policy

Southwest Health prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by Southwest Health.

Primary Contact

13894

Miranda Koch

HR Generalist, Human Resources

608-342-4796

Phone

Phone

Phone

Fax

[email protected]

Email

True

False

True

Job Details

Location

Platteville, WI

Job Type

Employee

Full/Part

Full Time

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement Plan

PTO (Paid Time Off)

Qualifications

Education

Associates

Experience

1-2 Years

Company ID

1250

Job REQ #

\# Positions

1

Start Date

20250421

End Date

20250831

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0

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Southwest Health

About the Company

**Southwest Health** is a non-profit healthcare system offering southwest Wisconsin a range of services within our various facilities. Our locations include a hospital and clinic in Platteville, Southwest Health Behavioral Services, a clinic, Eye Center, and rehab services facility in Cuba City, Darlington, and Kieler Wisconsin.

We are a model healthcare organization that provides the highest quality at the lowest possible cost to create healthier communities. The Joint Commission has awarded Southwest Health a full accreditation as a Health Care Organization because we strive to provide the best care possible and prove it by meeting the Joint Commissions' standards for high-quality care. Southwest Health has been named a Human Experience (HX) Guardian of Excellence Award® winner by Press Ganey, the global leader in healthcare experience solutions and services. These awards and the awards won in the past, speak to the commitment Southwest Health has for safety, patient experience, and creating a healthier southwest Wisconsin. This accreditation marks Southwest Health’s fourth consecutive year of receiving the Guardian Excellence award for inpatient Patient Experience.

Southwest Health features four family medicine clinics, four Eye Center locations, Birth Center, a specialty services with cardiology, ENT, and Interventional Pain, a state-of-the-art Orthopedic Institute housing physical, occupational, and speech therapies, and 24-hour emergency services, to name just a few.