"Alerted.org

Position Details

Position Information

Department Admissions (XEM)

Position Title Consultant-Admissions Advisor

Job Title Admissions Advisor

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Office of Admissions is seeking an Admissions Advisor. This is a full-time 1.00 FTE , 12-month, professional faculty position.

Reporting to the Associate Director of Recruitment, Admissions Advisors implement Oregon State University ( OSU ) and OSU -Cascades recruitment activities and new student programs in support of the campus enrollment goals and strategic plan. Admissions Advisors serve as a member of the recruitment team that is responsible for the planning and implementation of undergraduate, domestic recruitment. Admissions Advisors must be able to work independently, make decisions, develop plans, execute and assess programs, plan recruitment travel and monitor a budget. This position is a trained application reader as part of the admissions process where decisions directly affect enrollment, department and university goals as outlined in the strategic plan. The purpose of the Admissions Advisor position is to: 1. Serve prospective high school and transfer students, families, schools and community organizations. 2. Generate tuition revenue and affect enrollment for OSU by recruiting qualified students. 3. Support academic programs and student services. 4. Support the university goals and strategic plan.

This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year. This position will have general marketing duties and/or support of recruitment marketing through OSU Admissions’ social media platforms, CRM platform and other electronic communications. This position will also provide daily and special event support to the Welcome Center when necessary. Oregon State University has always been a place with a purpose – making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. Oregon State is an international public research university located in Corvallis, one of the safest, smartest, greenest small cities in the nation. Founded in 1868, Oregon State is the state’s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations as well. With $480 million in external research funding in 2024, Oregon State accounts for more research funding than all of the state’s comprehensive public universities combined. With 11 colleges, 15 Agricultural Experiment Stations, 35 county Extension offices, the Hatfield Marine Science Center in Newport and OSU -Cascades in Bend, Oregon State has a presence in every one of Oregon’s 36 counties, a statewide economic footprint of $2.371 billion and an impact that reaches across the state and beyond. OSU is a collaborative, inclusive, and respectful community that strives for equity and equal opportunity in everything we do, including a welcoming environment for colleagues and customers alike.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

25% – EXECUTION OF RECRUITMENT PLAN :

+ Represent Oregon State University and OSU -Cascades/Office of Admissions at college fairs, high school visits, multicultural events, community colleges and other activities as needed and assigned in territory and other areas as needed and assigned.

+ Develop and maintain relationships with key Oregon State University departments and external communities and organizations to best serve all student populations.

+ Develop and maintain relationships on behalf of the university with high school and community college personnel, prospective students and their families, cultural and ethnic communities, and other influences.

+ Work frequently with Oregon State University units and is trained to promote Oregon State University and OSU -Cascades programs and services in order to attract and enroll successful students to the institution. Plans and conducts presentations, informational sessions, and discussions on enrollment to OSU (and OSU Cascades as needed). Supports the strategic plan and goals for a diverse and academically competitive student body through recruitment efforts.

15% – PLANNING , DEVELOPMENT AND MANAGEMENT OF RECRUITMENT PLAN :

+ Schedule recruitment and other program related activities and manages and coordinates travel arrangements to assure the effective use of resources.

+ Confirm appointments and advertise visitations to students, counselors, and others.

+ Maintain reports assessing effectiveness of activities and budgetary expenditures.

+ Independently plan and coordinates travel.

+ Make budget expenditure recommendations to the Associate Director of Recruitment.

+ Distribute mail, send out email to advertise visits, communicate with staff to coordinate packing and shipping of materials, and other necessary duties to fulfill obligations to be successful in role.

15% – COUNSEL AND ADVISE PROSPECTIVE STUDENTS :

+ Meet with and field questions from prospective students and their families to advise/counsel them on the admissions application process and status, requirements, deadlines, and Oregon State University programs.

+ Make appropriate referrals to Oregon State University academic units, student programs and campus life opportunities.

+ Execute presentations at high schools or community colleges on admissions application process, college essays, college resume, etc.

+ Write notes and messages to follow up with students.

+ This position requires up to date knowledge of current Oregon State University policies, procedures, and personnel for referral.

+ Promote and refer students to OSU -Cascades as needed.

15% – MAJOR EVENT SUPPORT AND ASSISTANCE :

+ Attend and assist with the planning of events and activities on behalf of the Office of Admissions and Welcome Center as needed and assigned.

+ Assist with logistics, planning, and organization of events.

+ Provide event coverage for key yield and reception programs and plan and host training sessions for volunteers.

+ Advise and provide feedback on programs for locations and date selections.

+ Develop surveys and assess effectiveness of programs and events.

+ Create reports for programs.

+ Pull lists, create check-in and attendance sheets, and assist with database coding.

15% – RECRUITMENT MARKETING :

+ Provide support for the Sr. Assoc. Director for Marketing, and the Communications through collaborative maintenance and authorship of OSU Admissions’ social media platforms, maintenance of the office CRM where directed, and writing/editing/execution of electronic communications when directed.

10% – ADMISSION FILE READING & SCORING :

+ Read admissions applications.

+ Provide feedback to Director of Admissions as a required part of the admission decision process and may also be considered for scholarships and Extended Admission decisions.

+ Requires professional training on the process in admissions.

+ Once trained, will read applicant files independently, attend feedback forums and participate in ongoing cultural competence training.

5% – OTHER DUTIES AS ASSIGNED :

+ Other duties as assigned include but are not limited to: assist with publications and website updates, help with managing social media efforts, work with volunteers, assist with training sessions and meetings, provide support for the Sr. Associate Director of Marking and Communication, Associate Director of Recruitment, and/or the Communications Coordinator on special projects, and conduct research on state and national enrollment trends.

+ This position will staff recruitment programs on and off campus, pull data and track effectiveness of programs, performs daily office functions, file paperwork, work remotely and communicate with OSU offices, plan, and coordinate programs, serve on search committees, and participate in professional development activities.

+ This position requires the ability to travel and work irregular hours, including evenings and weekends, a minimum of seventeen weeks per year.

What You Will Need

+ Bachelor’s Degree from a regionally accredited not-for-profit college or university in discipline of choice. Bachelor’s Degree must be completed by start date.

+ Minimum of 1 year of full-time professional experience in college admissions or college counseling or minimum 2 years of regular and formal work experience as an admission, financial aid, housing, college outreach, or college ambassador position that involves regular, frequent, and direct work with prospective high school and/or transfer students and their families.

+ Excellent written and oral communication skills.

+ Ability to communicate effectively verbally in front of small and large groups and to provide workshops, training and outreach programs.

+ Candidate must have technological proficiency utilizing computers and working with Microsoft Office applications including Word, Excel, Outlook, and Power Point (or similar platform such as Google).

+ Demonstrable competency or experience working with people from various backgrounds and cultures.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

+ Previous and recent work experience at a regionally accredited two-year or four-year not-for-profit college or university within a role that encourages college enrollment and involves regular and frequent work with prospective students and families strongly preferred.

+ Intermediate proficiency with spreadsheets and databases, use of Social Networking media i.e., TikTok, Instagram, Twitter, etc. in professional context.

+ Intermediate proficiency with higher ed CRM systems, e.g., Slate.

+ Intermediate HTML coding experience. Customer service and event planning experience with a strong attention to detail.

+ Ability to be flexible and operate in a fast-paced and continuously changing environment.

+ Demonstrated proficiency in a second language (Spanish preferred).

+ Experience in cross-cultural communication with the ability to engage Spanish-speaking audiences through the utilization of bi-literate and bicultural skills.

+ Demonstrated excellent oral and written communication skills (English and Spanish) including effective use of electronic (traditional and web-based) and printed media with both English and Spanish.

+ Experience serving historically underrepresented students and providing culturally responsive college access programming.

Working Conditions / Work Schedule

Travel for extended periods and work during irregular hours extensively, including late nights, early mornings, evenings and weekends for a minimum of seventeen (17) weeks per year on a continuous and ongoing basis during all seasons; including driving, flying on commercial aircraft, and overnight stays. Must be able to lift 50 pounds or more.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $37,026-$62,805

Link to Position Description

https://jobs.oregonstate.edu/position\_descriptions/20009

Posting Detail Information

Posting Number P09092UF

Number of Vacancies 1

Anticipated Appointment Begin Date 07/15/2025

Anticipated Appointment End Date

Posting Date 05/12/2025

Full Consideration Date

Closing Date 05/26/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Heather Wofford

[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team [email protected].

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/168448

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.