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Job Title

Graduate Program Coordinator

Agency

Texas A&M University

Department

College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

Are you passionate about supporting graduate education and making a meaningful impact in the humanities? Join our team as a Graduate Program Coordinator II, where you'll play a pivotal role in shaping the academic journey of graduate students in the departments of English, Global Languages & Cultures, History, and Philosophy. You will be the primary point of contact for both prospective and current students, as well as faculty, offering guidance on academic programs and university policies. You'll also serve as a key liaison with the College of Arts & Sciences graduate studies administration, ensuring seamless communication and support across departments. If you're organized, student-focused, and ready to contribute to an academic community, we encourage you to apply!

Opportunities to Contribute

+ Provides comprehensive administrative support for graduate programs across multiple humanities departments.

+ Assists graduate directors and advisors with program operations, student services, and policy implementation.

+ Serves as the primary contact for graduate students, faculty, and administrators regarding academic policies, procedures, and resources.

+ Advises prospective students on admissions, application processes, and program offerings, coordinates with university offices on special cases.

+ Manages applicant and student data using systems such as AIS, Banner, WebAdMIT, Compass, Argos, and Howdy.

+ Processes academic actions including registration issues, Q-drops, petitions, forces, and degree plan approvals.

+ Supports recruitment, orientation, recognition events, and professional development programming for graduate students.

+ Collaborates on recruitment strategies and tracks prospective student engagement.

+ Develops and maintains graduate student success initiatives and alumni databases.

+ Provides administrative support for graduate courses, curriculum updates, and course proposals via CARS.

+ Manages Graduate Assistant (GAT) course access and tracks training status in TATEP.

+ Collects, analyzes, and reports program data for strategic planning and stakeholder reporting.

+ Assists with updates to program policies and procedures based on assessments and reporting outcomes.

+ Maintains organized records, files, and standard operating procedures in compliance with university policies.

+ Participates in team meetings, working groups, and professional development activities with the Graduate Studies administration team.

+ Trains and supervises student assistants as needed.

Qualifications

+ Bachelor’s degree or any equivalent combination of education and experience.

+ One year of experience in program coordination, administration, or related field.

A well-qualified candidate will also possess

+ Master’s Degree preferred.

+ Four years of relevant administrative experience.

+ Prefer previous employment in a higher education setting.

+ Working knowledge of standard office equipment.

+ Ability to plan and organize effectively.

+ Ability to effectively communicate both orally and in writing.

+ Ability to positively and professionally interact with clients and staff.

+ Working knowledge of office software (word processing, spreadsheet, database, presentation).

Salary: Compensation will be commensurate based on the selected hire’s education and experience.

Schedule: This position may require work beyond normal office hours and/or work on weekends.

What You Need to Do

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world-class academic programs, and exceptional students eager to learn, discover, and make a difference. The educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world-renowned experts, and hands-on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world-changing areas. Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month

+ Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.