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Job Title

Grant Administrator II

Agency

Texas A&M University at Galveston

Department

Idc Research Management

Proposed Minimum Salary

Commensurate

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Grant Administrator II provides support for grant initiation for post-award administrative paperwork leading to account establishment. Develops sub agreements and reviews budget submissions before final approval. Acts as liaison with compliance committees.

Essential Duties/Tasks :

Research and Grants Administration

+ Works with RGSO and VPR-TAMU to monitor and control operating expenditures; makes projections on all research and grant accounts.

+ Works within Maestro.

+ Reconciles and balances accounts monthly.

+ Processes and monitors Summer Faculty – Payroll, Cost Share and Re-budgets.

+ Processes expense corrections associated with Research/Grant funds.

+ Processes all paperwork before accounts are overspent or end date of grant.

+ Assists in the development of annual Research budget documents for approval.

+ Serves as unit resource to principal investigator(s) for grant development, administration, and reporting.

+ Monitors payroll on research accounts. Monitors certification of Time and Effort to meet state and federal guidelines. Ensures all certifications are current and filed within appropriate deadlines.

+ Processes account reconciliations of research accounts. Monitors and controls all fiscal administration and activity associated with Sponsored Research Services.

Principal Investigator (PI) Support

+ Works with and advises PIs and VPR regarding Insurance Policies, Boat Insurance and Service Contracts; monitors equipment associated with each. Processes renewals.

+ Assists RGSO/TIO with issuance and monitoring of Undergraduate and Graduate Awards and Research Development Funds.

+ Creates and maintains paperwork associated with issuance of credit cards, fuel cards for PIs. Researchers, Research Invoices, orders, and contracts. Works with PIs and researchers on orders for lab supplies and chemicals.

+ Monitors and maintains paperwork associated with management of research capital equipment purchases to include purchase orders, asset number.

+ Serves as resource and interprets for the department System policies and regulations and University rules.

Personnel Administration

+ Assists PI’s with graduate student Summer status and payroll. Works with human resources to monitor and process payroll changes.

+ Creates RPARs associated with recruiting new employees. Performs Check-in and Check-out Procedures, payroll changes, and terminations of employment on research and grant accounts.

+ Creates all paperwork associated with hiring of Research Student Workers. Maintains postings, payroll changes, and title corrections of research related personnel.

+ Oversees student workers, interns, and sometimes graduate students on projects as well as departmental training of new employees on procedures and regulations.

+ Tracks and aids international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms.

Revenue Management

+ Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, Federal and private resources.

What you need to know

Salary Range: $47,000-51,000 annually. C ommensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

+ Bachelor's degree

+ Five years of related experience, which can include 2 years of experience spent as an undergraduate or graduate student worker.

Preferred Experience

+ Two years of experience in research program management.

+ Experience in account and budgeting of grants or contracts.

+ Experience with research compliance related matters, and post-award management (e.g., cost sharing, indirect).

Knowledge, Skills, and Abilities

+ Required software competency in Microsoft Office (Word, Excel, Powerpoint, Exchange, Teams).

+ Flexibility and adaptability to learn new workplace software.

+ Planning and organizational skills.

+ Knowledge of Grants & Contracts program management.

+ Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.

+ Ability to work well under deadlines.

+ Ability to multi-task and work cooperatively with others.

P referred Knowledge, Skills, and Abilities

+ Adobe Creative Suite (Acrobat, Illustrator, InDesign

Other Requirements and Factors

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.