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Electrical Maintenance Planner (Coordinator II - CPPW)

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Electrical Maintenance Planner (Coordinator II - CPPW)

Salary

$40.01 - $57.10 Hourly

Location

5001 N Columbia Blvd., OR

Job Type

Regular

Job Number

2025-00467

Bureau

Bureau of Environmental Services

Opening Date

05/12/2025

Closing Date

5/26/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: Monday–Friday , 8 am-5 pm. An alternate schedule may be available.

Work Location: 5001 N COLUMBIA BLVD, PORTLAND, OR 97203

Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. . View the agreement at https://www.portlandoregon.gov/bhr/27840

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

The City of Portland Bureau of Environmental Services (BES) is seeking an Electrical Maintenance Planner/Coordinator II. The City of Portland values diversity, excellence, and serving our community. The position works in the Bureau’s Operations & Maintenance Group (O&MG) Condition Assessment Program and supports the Instrumentation and Automation programs through asset management practices, including asset creation, maintenance management strategy creation, optimization, as well as Capital Improvement Program (CIP) Projects.

The Coordinator II is responsible for the efficient execution of maintenance, installation, and repair work processes to ensure that assets are properly accounted for and maintained to provide effective wastewater treatment to protect public health, water quality, and the environment. The position utilizes a computerized maintenance management system (CMMS) in planning and scheduling the activities and work orders for the Bureau of Environmental Services O&MG’s Electrical Instrumentation and Automation Maintenance Program.

What you’ll get to do:

+ Develop and Document Maintenance Procedures: Establish preventive, predictive, and reactive maintenance procedures for electrical assets based on equipment manufacturer guidelines, ensuring the desired service levels are met.

+ Asset Management in CMMS: Create and maintain accurate records for new project installations, decommissioned assets, or previously unlisted assets in the Computerized Maintenance Management System (CMMS).

+ Coordinate Rehabilitation, Repair & Modifications (RR&M): Plan and oversee RR&M projects, managing both in-house labor and external contractors to ensure timely completion and milestone achievement.

+ Evaluate and Improve Maintenance Strategies: Regularly assess and review existing maintenance programs for electrical assets. Identify areas for improvement, propose solutions to enhance efficiency, mitigate risks, and present findings to technical stakeholders.

+ Expert Stakeholder for CIP Projects: Act as the key technical stakeholder for Capital Improvement Projects (CIP) when project content is focus on treatment plant and pump station electrical assets, providing expertise to the engineering team.

+ Field Troubleshooting and Diagnostics: Foster and engage in troubleshooting activities in the field with the industrial electricians, leading to root cause analysis of failures and continuous improvement of the electrical asset systems.

+ Vendor Collaboration and Risk Mitigation: Conduct site visits and collaborate with external vendors to develop strategies that extend the useful life of assets through effective risk mitigation. This can include condition assessment and performance testing of the electrical assets that meets electrical code standards.

+ Call-Out Coordinator: Serve as the Call-Out Coordinator on a rotating basis, responding to after-hours calls approximately 3-4 weeks per year.

An ideal candidate will demonstrate through direct or transferrable experience:

+ Asset Management & Condition Assessment: Experience in managing and assessing the condition of industrial electrical assets. Experience applying reliability-centered operations and maintenance practices in an industrial setting.

+ CMMS Expertise: Proficiency in using a Computerized Maintenance Management System (CMMS) for asset tracking and maintenance management.

+ Technical Knowledge: Strong technical knowledge of industrial electrical systems, including their operation and maintenance.

+ Planning & Organization: Excellent skills in planning, organizing, and prioritizing work to meet deadlines and operational goals.

+ Independent & Teamwork: Ability to work autonomously and collaborate effectively as part of a team.

+ Communication Skills: Strong written and verbal communication skills, especially in conveying technical electrical concepts to both technical and non-technical audiences.

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). Together, we are re-imagining the work we do to ensure it aligns with Our Values:

+ We implement equity in our workplace, business practices, and service delivery.

+ We value our customers and partners.

+ We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.

+ We encourage leadership among our employees in our City and community.

+ We support a diverse, collaborative, healthy, and engaged workforce.

+ We urge respectful communication and transparency.

+ We advance innovative, sustainable, and resilient solutions.

At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov (https://www.portland.gov/bes/about)

Our BES 10-Year Strategic Plan can be found here: download (portland.gov) (https://www.portland.gov/bes/documents/bes-strategic-plan-2018-2027/download)

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants must provide details in their cover letter and resume that demonstrate how their education, training, and/or experience meet each of the following minimum qualifications:

+ Experience in using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling.

+ Ability to understand and interpret design and construction documents, such as specifications, process and instrument drawings (P&IDs), and design plans.

+ Experience in asset management and reliability-centered operations and maintenance.

+ Ability to coordinate work assignments and to build and maintain professional relationships across various staff members, departments, divisions, bureaus, or agencies.

+ Experience preparing clear, concise records, reports, and other written materials.

Preferred Qualifications

+ Knowledge of planning, organizing, and scheduling maintenance for high—and medium-voltage electrical work, including a basic understanding of instrumentation principles and equipment.

The Recruitment Process

STEP 1: Apply online between May 12 , 2025, and May 26 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page, to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note, that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of May 26 , 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of June 2 , 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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