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Club and Intramural Sports Coordinator

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Position Details

Position Information

Position Title Club and Intramural Sports Coordinator

Classification Title Classified

Position Number B1203PD

Grade Level 18

Starting Wage/Salary $23.12 - $24.05/hr plus exceptional benefits

Close Date 06/01/2025

Open Until Filled No

Open Until Filled Notes

Position Type/Employee Class Classified

Faculty Status Not applicable

FTE 1.0

Contract Months 12

Overtime Eligible Non-Exempt

Location Bend

Hybrid Remote Work Eligible? No

Exceptional COCC Benefits Summary

CLICK HERE TO VIEW BENEFITS & PERKS

Primary Purpose

The Club/Intramural Sports Coordinator is responsible for the oversight of the COCC Mazama fitness facility and surrounding track, field, and tennis courts. This position develops and manages all Intramural sports and recreation activities, including the Fitness Center Attendants, and students coordinating Club and IM activities. Responsible for event setup and management, as well as administrative tasks.

Essential Duties and Responsibilities

Event Management:

+ Plan, organize, and supervise the IM Sports activities, leagues, and events.

+ Coordinate with Marketing and Public Relations and Campus Services to manage event setup, communication, and organization for races, home games, open play activities, tournaments, and sports league events.

+ Develop and promote recreation programs across all four COCC Campuses in collaboration with the Assistant Director of Club/IM Sports.

+ Responsible for all communications with IM leagues, as well as participant lists and waivers.

+ Proactive oversight of risks associated with IM Sports activities and Mazama daily operations.

+ Create marketing materials and promote sports/recreation opportunities on campus to students.

Staff Oversight:

+ Assist in hiring and also onboard, train, and provide on-site presence/guidance to Intramural Sports staff and Fitness Center Attendants as needed in promoting and carrying out intramural leagues, special events, and Mazama building operations.

+ Manage complex schedules for student employees and IM leagues.

Equipment Management:

+ Responsible for the organization of IM equipment.

+ Assist in reporting needed facility and equipment repairs to the Assistant Director of Club and IM Sports.

+ Oversee and secure Mazama facility at the end of regular opening hours to ensure facility safety.

Administrative Functions:

+ Serve as the primary staff member for Mazama operations for the evening shifts.

+ Participate in Student Affairs Division Meetings.

+ Participate in campus committees, task forces, and hiring committees as approved by supervisor.

+ Other administrative duties as assigned.

Department Specific

Work Schedule:

Academic year Monday – Thursday 2:00 -10:00 p.m., Friday 12:00 – 8:00 p.m.

Summer schedule – Monday – Thursday hours TBD , Friday 8:00 – 12:00 p.m.

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.

+ Must be able to handle a variety of responsibilities, ranging from staff management and safety, with minimal supervision.

+ Ability to manage complex schedules.

+ Must be able to manage a facility with a large number of users, and ensure a clean and safe environment during evening hours.

+ Ability to work independently, manage priorities, and meet deadlines.

+ Must be able to oversee Mazama building operation in the absence of the Assistant Director of Club and Intramural Sports.

+ Must be able to communicate and interact effectively with a diverse group of individuals, including students, staff, and community members.

+ Knowledge of a variety of intramural sport activities and experience administering sport leagues and tournaments (i.e., team sports, singles/doubles activities, special events).

+ Ability to effectively plan and conduct events, especially those related to Intramural and Club Sports programs.

+ Ability to lift more than 50 pounds on an occasional basis; less than 50 pounds on a frequent basis.

+ Ability to work both indoors and outdoors in all types of weather.

+ Ability to use software programs and database systems including Microsoft Office Suite, Canva, email, website editing, and basic desktop publishing.

+ Must be able to represent the College in a positive, professional manner.

Ergonomic Requirements

Working hours are regular, per the established work schedule communicated by the supervisor to meet work requirements. Work schedule may require flexibility to meet the varying activities of the position. Work is performed in a gym or sports recreation area. While performing the duties of this position, the employee is required to function effectively indoors in an office environment or open recreation area with the ability to sit or stand at workstations for extended periods. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting up to 25 pounds may be required. Computer screen is used more than 75 percent of the time. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Minimum Requirements

Education:

+ Associate’s degree

Experience:

+ Two years’ in any of these areas: fitness facility, campus recreation program, college athletics, or sports event management.

+ One year of event planning experience.

Necessary Special Qualifications:

+ Current First Aid Card with Current CPR certification or ability to obtain at the College expense within 60 days of employment.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.

All employees are required to successfully complete and pass a background screen, which includes a criminal history check.

Preferred Qualifications

Education:

+ Bachelor’s degree with an emphasis in Recreation, Health, Exercise Science, Physical Education, Kinesiology, or related field.

Experience:

+ Experience working at a community college.

+ Experience overseeing a facility or department with multiple employees on various schedules.

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.