"Alerted.org

**Requisition ID:** 176140

**Job Level:** Entry Level

**Home District/Group:** Kiewit Energy US District

**Department:** Administration

**Market:** OGC

**Employment Type:** Full Time

Position Overview

We are currently looking for a proactive Receptionist that will provide exceptional office administration support in a fast paced construction environmental with high expectations. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Energy was established to better serve the diverse and expanding energy market. Kiewit Energy provides cohesive engineering, procurement and construction services to the oil, gas, refining, chemicals, petrochemicals, biofuels, and other process industries. Early Contract Involvement presence offering clients long-term relationships, providing integrated schedules, realistic construction estimates, and construction driven execution planning.

Location

This position will be at our office in The Woodlands, TX & is a full-time in-office role.

Responsibilities

• Responsible to perform administrative, clerical and receptionist duties

• Expense reconciliation

• Accounts Receivable

• Assist with completion of payroll, time entry, payroll reconciliation

• Order office supplies and stock and maintain breakrooms

• Assist with all account payable transactions, PO maintenance, invoice reconciliation

• Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments

• Gather and review support for contract billing

• Assist with various special projects

Qualifications

• 2+ years of Administrative experience required

• Valid Driver’s License.

• Supply management and inventory control experience.

• Organizational skills.

• Tracking budget expenses.

• Reporting skills.

• Attention to detail.

• Excellent customer service skills and a positive, can-do attitude.

• Professional phone manner.

• Must be proficient in Microsoft Word, Excel, and Power Point.

• Flexibility in schedule – early/late as needed.

• Ability to juggle multiple projects/assignments.

• Ability to work with various personalities.

• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

Other Requirements:

+ Regular, reliable attendance

+ Work productively and meet deadlines timely

+ Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

+ Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

+ Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

+ May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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Company: Kiewit