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Job Description

Good Shepherd Communities is seeking a Facilities Assistant to join our exceptional facilities team!

Position Detail

1 Full-time position, Monday - Friday, Days

Good Shepherd Benefits

Benefits with full-time employment include; Medical, Dental & Vision insurance. Paid vacation, paid time off (PTO) and Holiday pay. 403(b) retirement plan with company sponsored match. Paid life insurance

Position Summary

The Facilities Assistant is responsible for providing direct support to the Director of Buildings and Facilities Operations. This position will coordinate and assist with all aspects of building operations, maintenance, and facility management across three campuses. The role ensures that the facility remains compliant with all regulations, remains safe and accessible, and provides an optimal environment for residents, staff, and visitors.

Essential Job Duties & Responsibilities

1. Facilities Coordination and Maintenance:

+ Support the Director in overseeing the day-to-day operations of the buildings and facilities on all campuses, including skilled nursing, independent living, assisted living, and memory care units.

+ Assist with the scheduling and coordination of routine and emergency maintenance, repairs, and service requests for all facilities.

+ Assist in coordinating with contractors, vendors, and service providers to ensure timely completion of maintenance projects and repairs.

+ Assist in the monitoring of building systems, including HVAC, plumbing, electrical, and safety systems, ensuring they are in optimal working condition.

+ Maintain records of maintenance activities and ensure that all inspections, certifications, and compliance requirements are met.

+ Assist in coordinating preventive maintenance programs to extend the longevity of the buildings and systems.

2. Administrative Support to the Director:

+ Provide administrative support to the Director of Buildings and Facilities Operations and Management, including managing calendars, scheduling meetings, and preparing reports.

+ Assist in developing and maintaining budgets for building maintenance and capital improvement projects.

+ Help prepare reports on facility operations, maintenance schedules, and project statuses for senior leadership and regulatory agencies.

+ Assist in preparing for inspections and audits by regulatory bodies (e.g., state and local health departments, fire departments).

+ Maintain and track work orders, ensuring timely and accurate documentation of facility issues.

3. Safety and Compliance:

+ Assist with ensuring compliance with all applicable regulations, including local, state, and federal codes for healthcare facilities, fire safety, infection control, and OSHA.

+ Monitor and track safety inspections, including fire drills, emergency procedures, and equipment checks.

+ Coordinate training for staff related to safety and emergency preparedness procedures.

+ Ensure that all required certifications for building systems (e.g., fire alarms, generators) are up-to-date.

4. Project Management Support:

+ Assist with managing renovation, construction, or improvement projects across the campuses.

+ Support the Director in managing large-scale capital projects, including tracking timelines, progress, and project budgets.

5. Vendor Management:

+ Assist in vendor relationships and contracts for maintenance, janitorial services, landscaping, and other facility-related services.

+ Assist with the evaluation of new vendors and service providers, ensuring they meet quality standards and regulatory compliance.

+ Monitor vendor performance and assist with contract renewals and negotiations.

6. Communication & Reporting:

+ Serve as a liaison between the Director and other departments (e.g., administration, nursing, dietary) to ensure effective communication regarding facility issues or needs.

+ Regularly update the Director on the status of ongoing maintenance issues, upcoming projects, and any building-related concerns.

+ Ensure that facility needs are addressed promptly, maintaining clear lines of communication with residents, staff, and external stakeholders.

Essential Job Requirements

Education: High School Diploma or equivalent

Must be 18 years of age. Ability to read, write and speak the English language

Experience: 2 years in facilities management, maintenance or environmental services coordination, or a related field. Work in a healthcare setting and experience supporting senior leadership in administrative or operation roles is desirable.

Summary

It is our policy to comply with all applicable Federal and State laws prohibiting discrimination in employment based on actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

Notice to applicants: Good Shepherd Communities will reasonably accommodate an individual’s disability during both the application process and on the job. Please contact the Human Resources department to request any reasonable accommodation you may require to participate in the application process.