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Administrative Coordinator - Office of Institutional Advancement

POSITION DETAILS

Lehman College, of The City University of New York, ranks among the top five institutions in the nation for fostering social mobility. A four-year Hispanic-Serving Institution in the Bronx, Lehman offers bachelor’s, master’s, and advanced degrees and certificate programs in the Liberal Arts, sciences, and professions. The College’s community-driven mission and notable academic programs attract a diverse, international enrollment of over 15,000 students who take courses on its 37-acre, tree-lined campus and online degree programs. Many thousands more community members benefit yearly from its active cultural, educational, health, and economic outreach programs and services.

The Administrative Coordinator serves as the primary assistant to the Vice President of Institutional Advancement, providing high-level administrative, operational, and organizational support. This position requires a proactive, detail-oriented professional who can manage multiple responsibilities while ensuring the smooth operation of the office. The Administrative Coordinator plays a vital role in supporting the strategic initiatives of the Institutional Advancement division, facilitating communication, and maintaining operational efficiency.

Key Responsibilities:

• Provide executive-level administrative support to the Vice President, including managing calendars, scheduling meetings, and handling correspondence.

• Serve as a liaison between the Vice President and internal/external stakeholders, including faculty, staff, donors, alumni, and CUNY central administration.

• Coordinate and manage special projects, events, and initiatives that support the Institutional Advancement division’s goals.

• Prepare and edit reports, presentations, and other documents to support fundraising and alumni engagement efforts.

• Assist with budget tracking, expense reconciliation, and procurement processes in compliance with CUNY policies.

• Maintain confidential records, databases, and donor-related information in accordance with institutional policies.

• Monitor deadlines and ensure follow-up on key initiatives and commitments.

• Supervise student workers or administrative support staff as needed.

• Perform other related duties as assigned to support the advancement efforts of the division.

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree required.

• At least three (3) years of experience working within the CUNY system.

• Strong organizational skills with the ability to prioritize tasks effectively in a fast paced environment.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM/database systems.

• Ability to handle sensitive and confidential information with discretion.

• Strong interpersonal skills with the ability to collaborate across diverse teams and stakeholders.

• Experience supporting senior-level administrators in an academic or nonprofit setting preferred.

Preferred Qualifications:

• Experience in Institutional Advancement, Development, or Alumni Relations within higher education.

• Knowledge of fundraising principles and donor relations best practices.

• Familiarity with CUNYfirst or similar enterprise systems.

• Ability to adapt to evolving priorities and work independently with minimal supervision.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. **$67,696**

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).

CLOSING DATE

Review of Resumes to begin on June 2nd, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30337

Location

Lehman College