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Business Coordinator - Care Management (Partial remote)

Galveston, Texas, United States

Clerical & Administrative Support

UTMB Health

Requisition # 2502104

REQUIRED EDUCATION / EXPERIENCE:

Associates degree or equivalent and 2 years of office related experience.

JOB DESCRIPTION:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

_MAJOR DUTIES / CRITICAL TASKS:_

+ Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment.

+ Assists in the development of Process budget.

+ Monitors current status of the Process budget including income and expenditures.

+ Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

+ Identifies variances in expenditures and reports to customers as appropriate.

+ Coordinates the process’ accounts receivable and posting revenues.

+ Maintains detailed reports and records of accounting data.

+ Assists in the preparation of detailed financial, statistical, and annual reports.

+ Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues.

+ Assists in conducting cost studies regarding the process’ charge structure/billing system.

+ Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.

+ Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

+ Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

+ Develops area/process office record keeping systems.

+ Compiles data for necessary reports and develops reports that are user friendly.

+ Schedules, coordinates, and organizes appointments, meetings, and rooms.

+ Coordinates meeting notifications and prepares agendas.

+ Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.

+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

+ Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters.

**Salary:** Salary commensurate with experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation