"Alerted.org

Administrative Assistant - Norfolk, VA

Location Norfolk, VA

Employment Duration Full Time Non-Exempt"

Pay Range

Welcome to Maytag Aircraft

Maytag Aircraft LLC is a U.S. Government services contractor, providing valuable and essential operations and maintenance services ranging from aircraft refueling and air terminal and ground handling to base operating support at multiple international and domestic locations.

The mission of Maytag Aircraft is to provide the best in contract services in support of U.S. Government operations worldwide, ensuring on time delivery to the highest quality standards at a fair and reasonable price.

Headquartered in Colorado Springs, Colorado, Maytag Aircraft services contracts that span the globe from Asia, Europe and the Mediterranean area to North and South America. Today, Maytag Aircraft is a major provider of aircraft refueling services and air terminal and ground handling services for the U.S. Department of Defense's Defense Energy Support Center and the Air Force Air Mobility Command.

Services:

- Refueling & Base Support

- Air Terminal & Ground Support

Job Description

Maytag Aircraft has won a contract for for aircraft & ground fuel services, storage and distribution at DFSP Norfolk, Virgina. Contract start date is July 1, 2025.

Administrative Assistant

The AA must be responsible for coordinating contractor business , by making meeting arrangements, preparing reports, and maintaining appropriate filing systems. Perform a variety of administrative and clerical tasks; include providing support to contractor managers and employees, assisting in daily office needs, and managing contractor/company’s general administrative activities.

The AA must have excellent oral and written communication skills. Be able to organize their inventory and accounting tasks using Business Systems Modernization-Enterprise (BSM-E)/Enterprise Business System (EBS), Fuel Manager Defense (FMD), Automated Fuel Service Station (AFSS) module, Energy Enterprise Business Portal (EEBP), Wide Area Workflow (WAWF), Power Track, Electronic Point of Sale ( EPoS ), and any other applicable to the processing of fuel management inventory and accounting data. Along with possessing sufficient computer skills to use client/server applications in a Microsoft Windows environment, including Microsoft Office products such as Word, Excel, and PowerPoint; other commercial off the shelf applications, utilities; and custom software in such a manner that daily transactions are recorded accurately. Skills must include the use of the real time information systems, the manipulation of data within the Fuel Manager Data system and the related fuel management modules and status systems. Prepare and assist in preparing regularly scheduled reports, reconcile expense reports, write, and distribute business email, correspondence memos, letters, faxes, forms, and maintain office policies and procedures. Order office supplies and research new deals and suppliers, while maintaining a business contact list. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Ultimately, a successful Administrative Assistant must ensure the efficient and smooth day-to-day operation of contractor office activities.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This does not prohibit management’s right to add or delete responsibilities as required or deemed necessary. The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.