"Alerted.org

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

Learn more information here (https://www.youtube.com/watch?v=EwQR4HbGJu0) !

PURPOSE

Works under the supervision of the Chair for the Department of Psychology & Sociology and provides advanced administrative support work for the faculty and Chair in this department.

DESCRIPTION

Functional Area 1: Administrative

Percent Effort: 30%

+ Front-line point of contact for the Department of Psychology & Sociology

+ Answer calls to the department

+ Greet students and visitors

+ Schedule meetings and maintain calendars for the Department Chair and shared conference room

+ Submit work orders for maintenance

+ Schedule rooms in Astra for special events and classes

+ Assists the Graduate Coordinator in compiling and organizing documents such as application files, practicum logs, oral exam reports, etc.

+ Other duties as assigned

Functional Area 2: Operations

Percent Effort: 40%

+ Prepare course schedules in Banner and process reports from Argos

+ Enter permissions in Banner for all majors each semester

+ Confirm faculty textbook adoptions and desk copy orders

+ Receive and review all faculty syllabi for submission to the Dean’s office

+ Assist in the preparation and processing of catalog and course description revisions

+ Create Workday documents for the hiring of student workers, graders, and adjuncts

+ Hire, train, evaluate, and supervise department student workers

+ Assist in scheduling of faculty search events

+ Arrange and/or assist departmental travel (faculty, student, incoming guests) using Concur

+ Assist faculty and Department Chair with organizing special events, to include purchasing, catering, campus announcements, invitations, and registration

+ Create reports as needed from Interfolio for Chair and Dean’s office

+ Maintain communication with department faculty

+ Coordinate with faculty Principal Investigators (PIs) in the timely initiation of processes that relate to the PI fulfilling the requirements of their awards and grants

Functional Area 3: Budget

Percent Effort: 30%

+ Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.

+ Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy

+ Order office supplies

+ Keep department chair informed and updated on account activity and balances

+ Assist in processing student awards and tracking account balances

+ Assist in updating the PIs, Grants Administrator, and Business Office to maintain effective communication

QUALIFICATIONS

+ High School Diploma

+ Four (4) years administrative support experience

+ Intermediate skills in Microsoft Office Suite

+ Excellent written and verbal communication skills

+ Positive attitude

+ Ability to work independently and efficiently with minimal supervision

+ Ability to work in a fast-paced environment

+ Excellent attention to detail

PREFERRED QUALIFICATIONS

+ Experience in Banner, Argos, Ad-Astra, IslanderBuy, Laserfiche, and Workday

+ Two (2) years office management experience

+ Advanced skills in Publisher and Adobe

+ University experience

+ Bachelor’s Degree in a related field

SALARY $17.00 Hourly ($35,360 Annually Approx.)

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package (https://www.tamucc.edu/human-resources/benefits/index.php) and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance (https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf)

+ Medical

+ $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

+ Up to 83% of premium covered by the university:

+ Employee and Spouse

+ Employee and Children

+ Employee and Family coverage

+ Dental & Vision

+ Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities (https://www.tamucc.edu/human-resources/benefits/wellness-resources.php)

Dual Career Partner Program

Work Life Solutions: (https://www.tamucc.edu/human-resources/benefits/eap.php)

+ Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits: (https://www.tamucc.edu/human-resources/benefits/tuition/index.php)

+ Public Loan Forgiveness

+ Book scholarships

+ 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement (https://www.tamucc.edu/human-resources/benefits/retirement-programs.php)

+ Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

+ Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off: (https://www.tamucc.edu/human-resources/time-off/index.php)

+ 8+ hours of vacation paid time off every month.

+ 8 hours of sick leave time off every month.

+ 8 hours of paid time off for Birthday leave.

+ 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.