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LEGAL OFFICE ASSISTANT I/II

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LEGAL OFFICE ASSISTANT I/II

Salary

$17.72 - $29.63 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

LOA-2025V-02

Department

Various

Opening Date

05/13/2025

Closing Date

5/27/2025 5:01 PM Pacific

Max Number of Applicants

500

+ Description

+ Benefits

+ Questions

ABOUT THE POSITION

The Clark County Human Resources Department is seeking qualified candidates to apply for the Legal Office Assistant I/II position. This position provides a variety of routine to difficult legal office support to the courts and various County offices, which is often confidential and may include receptionist duties, document processing, typing, word processing, computer entry, record keeping and filing.

THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

Please note the starting salary for this position is $20.00 per hour.

Legal Office Assistant I: $17.72 - $27.47 Hourly

Legal Office Assistant II: $19.14 - $29.63 Hourly

The Legal Office Assistant I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Legal Office Assistant II.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful selected candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Legal Office Assistant I - Equivalent to graduation from high school AND one (1) year of full-time general clerical experience. Experience in a legal setting preferred.

NOTE: Certain positions may require net typing speed of 45 wpm.

Legal Office Assistant II - In addition to the above, one (1) year of full-time experience in providing office support which required the use of legal terminology and the processing of legal documents. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis up to one (1) year.

All qualifying education and each experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

Working Conditions: Specified positions may require working evening, night, weekend and holiday shifts and may require being able to pass a detailed background investigation. Specified positions may require exposure to potentially difficult or dangerous individuals.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

+ Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records.

+ Verifies, codes, edits, enters and retrieves legal data and prepares reports using a computer system following established formats; may access confidential statewide data files.

+ Reviews legal or court documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations.

+ Checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper staff.

+ Performs court clerk duties in small claims court including swearing in parties and witnesses, recording the judgments, typing the minutes and assisting the Judge.

+ Compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures.

+ Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions; may enter and retrieve information from a computer system.

+ Receives and processes fees, fines or other monies; prepares receipts and balances money received.

+ Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

+ May perform general office support activities such as opening and distributing mail, processing outgoing mail, receiving and processing fees, fines or other monies, and ordering office supplies.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, strength to lift files weighing up to 25 pounds, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

+ Flexible Schedules including 4/10 options

+ More Money in Your Pocket

+ 100% Employer Paid Defined Benefit Retirement

+ No Social Security Deduction

+ No State Income Taxes

+ Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

+ Medical (https://www.clarkcountynv.gov/government/departments/risk\_management/employee\_and\_retiree\_health\_benefits.php#outer-2778) - Employer pays 90% of premium

+ Pharmacy Benefits (30, 90-day retail or mail order fills)

+ 24/7 Telephone Advice Nurse - no employee cost

+ Teledoc, Doctoroo, and Dispatch Health

+ Retiree insurance – eligible after 5 years of service

+ Dental

+ Vision

+ Life Insurance – Employer Paid

+ AD&D – Employer Paid

+ Long Term Disability – Employer Paid

+ Generous Leave Accruals that include:

+ 13 Paid Holidays including a Floating Birthday Holiday

+ Paid Vacation Leave

+ Paid Sick Leave

+ Holiday Leave

+ Other leave options

+ Catastrophic Leave

+ Parental Leave – Up to 90 days

+ Wide Variety of Voluntary Benefits that include

+ Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

+ Trustmark – Permanent Life Insurance benefits and long-term care.

+ Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

+ TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

+ Morgan Stanley – Deferred Compensation Plan

+ Employee Assistance Program

+ Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-6 will be used to assist in determining if candidates meet the minimum qualifications.

Which describes your highest level of education?

+ Some High School

+ High School Diploma or GED

+ Trade School or Technical Degree

+ Some College (1-29 semester credits)

+ Some College (30-59 semester credits)

+ Some College (60-89 semester credits)

+ Some College (90-120+ semester credits)

+ Associates Degree

+ Bachelor's Degree

+ Master's Degree or higher

+ None of the above

02

If you selected "Some high school" in the previous question, please list your highest-grade level completed.

03

Indicate your full-time professional experience providing general clerical duties.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ 48 to 59 months

+ More than 60 months

04

Indicate your full-time professional experience in providing office support which required the use of legal terminology and the processing of legal documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ 48 to 59 months

+ More than 60 months

05

Please list all employer(s) and each job title on your application where your experience was obtained in questions 3-4. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

06

Typing Proficiency: Some positions require a minimum net typing speed of 45 words per minute (wpm). In order to be eligible for typing positions, you must submit a verifiable copy of your typing certification, which must be received by Human Resources prior to the closing date of this recruitment. On-line typing tests will not be accepted. The certificate must be dated within the last twelve (12) months and must be attached to your application or emailed directly to [email protected]. The candidate's name, recruitment title (Legal Office Assistant I/II), and exam number (LOA-2025V-02) must be clearly written on the typing certificate.

+ Yes, I understand that I must submit a verifiable typing certificate, as outlined above, to be eligible for typing position.

+ No, I do not possess a typing certification of 45 net words per minute or higher.

07

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

+ I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

08

GENERAL CLERICAL/CUSTOMER SERVICE: QUESTIONS 8-15:

Indicate your full-time professional experience working in a confidential office environment, with confidential files, and personal information.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

09

Indicate your full-time professional experience providing customer service on a daily basis.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

10

Indicate your full-time professional experience dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

11

Indicate your full-time professional experience working with individuals, in person and over the telephone, in stressful or confrontational situations where relations may be strained.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

12

Indicate your full-time professional experience preparing reports, documents, and correspondence from notes or brief instructions.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

13

Indicate your full-time professional experience handling cash payments, balancing a cash drawer, and/or making deposits.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

14

Indicate your full-time professional experience working with microfilming, imaging, and/or microfiche.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

15

Please list all employer(s) and each job title on your application where your experience was obtained in questions 8-14. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

16

LEGAL/COURT SETTING: QUESTIONS 16-22:

Indicate your full-time professional experience working in a public or private attorney's office.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

17

Indicate your full-time professional experience working in a court or a judicial setting.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

18

Indicate your full-time professional experience providing direct office support for a judge.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

19

Indicate your full-time professional experience with the data entry of court and/or law enforcement documents.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

20

Indicate your full-time professional experience scheduling court dates and hearings in an office setting.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

21

Select from the list below, the legal documents that you have at least one year of experience working with and processing (select all that apply).

+ Citations

+ Evictions

+ Garnishments

+ Notices

+ Release & Bankruptcies

+ Small Claims

+ Summons/Subpoenas

+ Writs

+ None of the above

22

Please list all employer(s) and each job title on your application where your experience was obtained in questions 16-22. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

23

COMPUTER SYSTEMS: QUESTIONS 23-33:

Indicate your proficiency level with Microsoft Word.

+ No Experience

+ Basic (can setup a document, format the text, and edit the document)

+ Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

+ Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

+ Expert (can insert pictures/borders, SmartArt, and charts/graphs)

24

Indicate your proficiency level with Microsoft Excel.

+ No Experience

+ Basic (navigate excel, input & enter data, sort and print preparation)

+ Intermediate (create spreadsheets, input data, create formulas, report formatting)

+ Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

+ Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

25

Indicate your proficiency level with Microsoft Outlook.

+ No Experience

+ Basic (can create and send email messages)

+ Intermediate (can create new folders, archive and store emails, can set appointments and create to-do lists)

+ Advanced (can set up contacts, generate auto-replies, can configure email settings)

+ Expert (can create, schedule and delegate tasks, plan meetings, and share and configure calendars)

26

Indicate your full-time professional experience working with KRONOS and other automated timekeeping related databases.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

27

Indicate your full-time professional experience working with Courtview.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

28

Indicate your full-time professional experience working with SCOPE.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

29

Indicate your full-time professional experience working with FamilyTRACS.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

30

Indicate your full-time professional experience working with Odyssey.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

31

Indicate your full-time professional experience working with JustWare case management software.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

32

Indicate your full-time professional experience performing end user support including problem determination, first level problem resolution, implementing problem escalation and tracking.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

33

Please list all employer(s) and each job title on your application where your experience was obtained in questions 23-32. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

34

This recruitment is being generated to fill vacancies throughout Clark County. Please identify locations where you would be willing to accept work (select all that apply).

+ Boulder City

+ Bunkerville

+ Goodsprings

+ Henderson

+ Las Vegas

+ Laughlin

+ Mesquite

+ Moapa

+ North Las Vegas

+ Searchlight

+ None of the above

35

Indicate which of the following public sector departments you have experience working in (select all that apply).

+ Administrative Services

+ Assessor's Office

+ Building

+ Business License

+ Child Support Agency

+ Clerk's Office

+ Comprehensive Planning

+ Constables

+ Coroner

+ County Manager/Commission Division

+ Department of Environment & Sustainability

+ Department of Motor Vehicles

+ District Attorney

+ Elections

+ Family Services

+ Federal Prosecutor

+ Finance

+ Fire Department

+ Fire Prevention

+ Homeland Security

+ Human Resources

+ Information Technology

+ Juvenile Justice

+ Marriage Bureau

+ Municipal, Justice, District or Federal Court

+ Parks and Recreation

+ Public Administrator

+ Public Defender

+ Public Guardian

+ Public Works

+ Real Property Management

+ Recorder's Office

+ Social Service

+ Special Public Defender

+ State Welfare

+ Treasurer

+ Other

+ None of the above

36

Please indicate below the statement that best describes your Spanish bilingual ability.

+ I am not bilingual in Spanish

+ I have a good comprehension of Spanish

+ I speak Spanish fluently

+ I read and write Spanish at a proficient level

+ I read, write, and speak Spanish fluently

37

This position may be used to fill positions working various times and schedules. Please select from the list below any of the work times and schedules you would accept (select all that apply).

+ Day Shift

+ Swing Shift

+ Graveyard Shift

+ Willing to work weekends (Saturdays and/or Sundays)

+ Willing to work holidays

+ Willing to work all shifts/days/holidays

38

Some positions may be used to fill term Limited-Permanent positions. This means that the selected candidates will be hired for a special project and/or duties of a limited duration and will be required to sign a term of employment letter specifying condition(s) and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.

+ I am willing to be considered for a Limited-Permanent position as described above.

+ I would not like to be considered for a Limited-Permanent position.

39

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Grant-Funded position as described above.

+ I would not like to be considered for a Grant-Funded position.

40

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Bond Funded position as described above.

+ I would not like to be considered for a Bond Funded position.

41

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a permanent-intermittent position as described above.

+ I would not like to be considered for a permanent-intermittent position.

42

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a job share position as described above.

+ I would not like to be considered for a job share position.

43

Do you currently hold a valid driver's license?

+ Yes, I currently hold a valid Nevada driver's license.

+ Yes, I currently hold a valid driver's license from another state.

+ No, I do not currently hold a valid driver's license.

Required Question

Employer

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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