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NY HELP Yes

Agency State, Department of

Title Publications Production Assistant (NY HELPS) Vacancy ID# 187969

Occupational Category Other Professional Careers

Salary Grade 14

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53764 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 AM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 99 Washington Avenue

Suite 1150

City Albany

State NY

Zip Code 12231

Duties Description The Publications Production Assistant duties in the Division of Administrative Rules (DAR) will include but are not limited to the following: • The Publication Production Assistant is responsible for supervising two Office Assistant 1 s and five Office Assistant 2s that handle the production of the weekly State Register and the bimonthly supplementation of the Official Compilation of Codes, Rules and Regulations of the State of New York. This position also includes tasks like completing employee evaluations and probationary reports, scheduling time off, ensuring staff are completing mandatory training, as well as approving time sheets and telecommuting work plans. The PPA also checks entered work for accuracy and revises material as needed in addition to training new staff on tasks.• The Publication Production Assistant serves as backup to the Publication Production Supervisor and assists with higher-level tasks like preparing and proofing updated material for the NYC RR, completing comparisons of emergency rule text and checking manuscript which has been completed by production staff. The PPA will create and ship the Quarterly Index at the appropriate dates and can also create an issue of the weekly State Register if an OA2 is unavailable to do so.

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. NY HELPS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS:The minimum qualifications for Non-Competitive appointment are: Four years of experience* in the preparation of material for printing or publishing. *An associate degree in a related field can substitute for two years of specialized experience; a bachelor’s degree in a related field can substitute for four years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. PROVISIONAL QUALIFICATIONS: Based on the results of the canvass of the current eligible list for the Publications Production Assistant the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Publications Production Assistant exam and be reachable for appointment from the newly established eligible list. The minimum qualifications for Provisional appointment are:One year of permanent, contingent permanent, or 55 B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. ORFour years of experience* in the preparation of material for printing or publishing. *An associate degree in a related field can substitute for two years of specialized experience; a bachelor’s degree in a related field can substitute for four years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.55 B/C Appointment:This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.Four years of experience* in the preparation of material for printing or publishing. *An associate degree in a related field can substitute for two years of specialized experience; a bachelor’s degree in a related field can substitute for four years of experience. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. PREFERRED QUALIFICATIONS: • Experience with XML coding in a publication production environment. • Experience working with a weekly publication deadline.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to [email protected] ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources / CC

Telephone 518-474-2752

Fax 518-402-3656

Email Address [email protected]

Address

Street 99 Washington Ave

Suite 1150

City Albany

State NY

Zip Code 12231

Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to [email protected]. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.