"Alerted.org

Professional Secretary II, 12 months JobID: 11821

+ Position Type:

Secretarial/Clerical/ Professional Secretary II 12 Month

+ Date Posted:

5/13/2025

+ Location:

Central High School

+ Closing Date:

Open Until Filled

Central High School or DepartmentProfessional Secretary II, 12 month Registrar Assignment Open5/13/25 Date

7:30 AM Start Time4:00 PMEnd Time8.00 Number of Hours/DayClerical Classification9-12 Grade Level

7/1/25 New Assignment Date

Current secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN THRU 5/20/25 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)

+ Handling, recording, documenting all transcripts for current and prior students.

+ Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades

+ Build a transcript of all new students entering high school plus update records of returning students to high school

+ Send records for student withdrawals/transfers

+ Translating transcripts and entering information into Campus program

+ Resolve course credit issues.

+ Work closely with the counselors on verifying accuracy of transcript information

+ Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures)

+ Run all transcripts for the end of the year for students.

+ Make a master senior list for graduation

+ Ad hoc reporting

+ Assist with Start-up/shut down, securing of machines and records on a regular basis.

+ Help with the Registration process.

+ Run GPA's each term.

+ Assist offices with large mass mailings and report card/schedule distribution.

+ Share summer coverage of Main Office switchboard.

+ Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings

+ Assign, deactivate and rotate lockers assignments.

+ Other duties as assigned by counselors, head secretary and Principal.

+ Assist all other secretaries in the building when needed.

+ Reports to Building Principal, Counselors.

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+ Physical Requirements of Position:

+ Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs.

+ Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

+ Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

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+ Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

+ Must have a high school diploma or GED

+ Experience with Excel, Word, Outlook, Publisher and other software programs

+ Ability to learn Infinite Campus

+ Must be an office team member in an effective, positive way and have good communication skills, both oral and written

+ Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner

+ Maintain strict confidentiality (written or spoken) regarding students and staff

+ Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations. Must have good organizational skills and dress in a professional manner

+ Must be self-motivated and able to work independently, excellent attendance and work history desired

+ Excellent attendance required to be successful in this position.