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Professional Secretary II, 12 months
- Davenport Community Schools (Davenport, IA)
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Professional Secretary II, 12 months JobID: 11821
+ Position Type:
Secretarial/Clerical/ Professional Secretary II 12 Month
+ Date Posted:
5/13/2025
+ Location:
Central High School
+ Closing Date:
Open Until Filled
Central High School or DepartmentProfessional Secretary II, 12 month Registrar Assignment Open5/13/25 Date
7:30 AM Start Time4:00 PMEnd Time8.00 Number of Hours/DayClerical Classification9-12 Grade Level
7/1/25 New Assignment Date
Current secretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN THRU 5/20/25 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until position is filled
Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
+ Handling, recording, documenting all transcripts for current and prior students.
+ Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades
+ Build a transcript of all new students entering high school plus update records of returning students to high school
+ Send records for student withdrawals/transfers
+ Translating transcripts and entering information into Campus program
+ Resolve course credit issues.
+ Work closely with the counselors on verifying accuracy of transcript information
+ Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures)
+ Run all transcripts for the end of the year for students.
+ Make a master senior list for graduation
+ Ad hoc reporting
+ Assist with Start-up/shut down, securing of machines and records on a regular basis.
+ Help with the Registration process.
+ Run GPA's each term.
+ Assist offices with large mass mailings and report card/schedule distribution.
+ Share summer coverage of Main Office switchboard.
+ Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings
+ Assign, deactivate and rotate lockers assignments.
+ Other duties as assigned by counselors, head secretary and Principal.
+ Assist all other secretaries in the building when needed.
+ Reports to Building Principal, Counselors.
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+ Physical Requirements of Position:
+ Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs.
+ Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone
+ Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner
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+ Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
+ Must have a high school diploma or GED
+ Experience with Excel, Word, Outlook, Publisher and other software programs
+ Ability to learn Infinite Campus
+ Must be an office team member in an effective, positive way and have good communication skills, both oral and written
+ Ability to provide public relations and effective communications with staff, parents and community in a friendly and positive manner
+ Maintain strict confidentiality (written or spoken) regarding students and staff
+ Ability to take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations. Must have good organizational skills and dress in a professional manner
+ Must be self-motivated and able to work independently, excellent attendance and work history desired
+ Excellent attendance required to be successful in this position.
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