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(HYBRID) Accounts Payable/ Travel & Expense Specialist

Job Description

We are seeking a detail-oriented Travel Expense Analyst to join our team. In this role, you will be responsible for managing and auditing employee expense reports, ensuring compliance with company policies, and providing guidance on expense reporting processes. You will also support accounts payable activities and assist in internal and external audits.

Responsibilities

+ Review and audit employee expense reports submitted through Chrome River for accuracy, completeness, and compliance with company policies.

+ Ensure all expenses are properly documented and categorized.

+ Enforce compliance with corporate travel and expense policies.

+ Update and maintain expense policy documentation as needed.

+ Provide training on Chrome River, guidance on company policy, and Chrome River expense reporting processes to employees.

+ Act as liaison for all employee inquiries regarding the corporate policy and reporting processes.

+ Generate regular and ad-hoc reports on expense data for management review.

+ Analyze expense trends and provide insights to improve cost control measures.

+ Assist in internal and external audits related to travel and expense activities.

+ Ensure adherence to regulatory requirements and company policies.

+ Review employee corporate card activities in Chrome River for accuracy and compliance with company policies and escalate issues if needed.

+ Research and resolve vendor payment challenges.

+ Analyze and audit invoices within Basware queues.

+ Review supplier creation and modifications.

+ Enter domestic and foreign wires.

+ Work with the Accounting group to resolve outstanding items on the bank reconciliation.

Essential Skills

+ Minimum of 4 consecutive, recent years of experience in expense management or compliance roles.

+ Minimum of 4 consecutive, recent years of Accounts Payable experience.

+ Proficiency in Chrome River and experience with SAP Concur is a plus.

+ Strong analytical skills and attention to detail.

+ Excellent communication and interpersonal skills.

+ Ability to work independently and as part of a team.

+ Knowledge of relevant regulatory requirements and best practices in expense management.

+ Strong experience auditing expense reports and corporate credit card activity.

Additional Skills & Qualifications

+ Proficiency in Excel is a plus.

+ Ability to organize and plan work effectively to meet goals and objectives.

+ Strong oral and written communication skills.

Work Environment

The role reports to the Director of Accounts Payable and involves regular collaboration with the Accounts Payable Manager. The position is hybrid, based in Washington, DC, with office attendance required three days a week from Monday to Wednesday. The team environment emphasizes cross-training to ensure departmental support and growth opportunities as the team expands.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Washington,DC.

Application Deadline

This position is anticipated to close on May 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.