• Administrative Coordinator 2

    Louisiana Department of State Civil Service (Natchitoches, LA)


    Administrative Coordinator 2

     

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    Administrative Coordinator 2

     

    Salary

     

    $2,085.00 - $3,572.00 Monthly

     

    Location

     

    Natchitoches, LA

     

    Job Type

     

    Classified

     

    Job Number

     

    208603

     

    Department

     

    City of Natchitoches Housing Authority

     

    Opening Date

     

    05/13/2025

     

    Closing Date

     

    5/30/2025 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

    About this position:

    AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

    + Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

    + Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

    + Using Data: The ability to use relevant and valid data to inform a recommendation for action.

    + Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

    + Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

    + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

    + Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

    + Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

    + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

    + Solving Problems: The ability to discover solutions to problems.

     

    No Civil Service test scoreis required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply”link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    *ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

    For further information about this vacancy contact:

    Aufwiedersehan Anthony

    Housing Authority of the City of Natchitoches

    [email protected]

     

    (318) 352 - 9774

    Minimum Qualifications

    MINIMUM QUALIFICATIONS:

    One year of experience in administrative services.

    EXPERIENCE SUBSTITUTION:

    Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

     

    Job Specification

    Function of Work:

    To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

     

    Employees follow detailed procedural guidelines in completing well-defined duties.

    Level of Work:

    Experienced.

    Supervision Received:

    General from higher-level clerical and/or supervisory personnel.

    Supervision Exercised:

    None.

    Location of Work:

    May be used by all state agencies.

    Job Distinctions:

    Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

     

    Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

    Job Duties and Other Information

    + Serves as receptionist to all persons entering the administrative office; answers telephone lines; answer questions and gives information related to the housing programs, collects rent and prepares daily rental receipt reports for review by the Accounting Technician; makes adjustments (when needed) for errors in postings in daily collections; files documents for both the Public Housing and Section 8 programs; lists closed out tenant files in the move-out book, notes closed out tenant files in the computer; sends balance due letters on closed out accounts; sends list to Credit Bureau of uncollectible accounts; takes payments on closed out accounts and records them in the move-out book; documents payments on closed out accounts in the computer.

    + Distributes all applications for housing/rental assistance, checks for completeness and forwards them to the Housing Specialists so the applicants can be interviewed; furnishes information to applicants and other agencies requesting technical assistance regarding eligibility; delivers requests for background checks to Natchitoches Police Department; checks internal housing records for previous tenancy on applicants; completes application query to see if the application is listed in HUD's public housing information center (PIC); verifies previous tenancy references on applicants; schedules hearings on denied applicants (when appropriate) and notifies applicants of decisions; sends letters to applicants notifying whether or not applications were approved; enters names on waiting list, marking whether are not they are approved or denied; enters applications in the computer.

    + Collects and compiles data for reports; orders supplies and equipment, making sure to get necessary approvals and purchase order (when required); performs any and all other unforeseen tasks that may arise from time to time as instructed by supervisor and/or Executive Director

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

     

    + 1= I have no experience and/or am uncomfortable accepting direction

    + 2= I have limited experience or require assistance to accept direction

    + 3= I can accept direction

    + 4= I can accept directions and help others improve their ability to accept direction

     

    02

     

    ADi: Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

     

    + 1= I have no experience and/or am uncomfortable acting with ethics and integrity

    + 2= I have limited experience or require assistance to act with ethics and integrity

    + 3= I can act with ethics and integrity

    + 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

     

    04

     

    AEI: Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + 1= I have no experience and/or am uncomfortable communicating effectively

    + 2= I have limited experience or require assistance to communicate effectively

    + 3= I can communicate effectively

    + 4= I can communicate effectively and help others improve their communication

     

    06

     

    CE: Explain your rating by providing specific and relevant examples in the box below.

     

    07

     

    FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

     

    + 1= I have no experience and/or am uncomfortable following policies and procedures

    + 2= I have limited experience or require assistance to follow policies and procedures

    + 3= I can follow policies and procedures

    + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

     

    08

     

    FPP: Explain your rating by providing specific and relevant examples in the box below.

     

    09

     

    SP: Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.

     

    + 1= I have no experience and/or am uncomfortable solving problems

    + 2= I have limited experience or require assistance to solve problems

    + 3= I can solve problems

    + 4= I can solve problems and help others improve their ability to solve problems

     

    10

     

    SP: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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