"Alerted.org

Administrative Assistant I (Bureau of Public Safety Financial Management)

Print (https://www.governmentjobs.com/careers/norfolk/jobs/newprint/4928387)

Apply



Administrative Assistant I (Bureau of Public Safety Financial Management)

Salary

$41,775.00 - $68,093.00 Annually

Location

Norfolk, VA

Job Type

Special Project w/Retirement

Job Number

13103

Department

Police

Division

Public Safety Finance Bureau

Opening Date

05/12/2025

Closing Date

5/22/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The Norfolk Police Department is committed to represent one of the most diverse cities in the region. Norfolk is home to over 244,000 residents include an array of social, economic, and ethnic groups. It is the Norfolk Police Department’s mission to recruit, attract, and maintain a diverse work agency that will represent our city, citizens, and the communities we serve.

The Bureau of Public Safety Financial Management is responsible for handling the financial areas to include accounts payable, grants, budget, and payroll for the departments of Norfolk Fire-Rescue and the Norfolk Police Department.

The Administrative Assistant I position will be responsible for assisting in the accurate and timely processing of payroll, ensuring compliance with City payroll guidelines, and providing payroll information to department members. This position will also assist with performing accounts payable functions.

The Norfolk Police Department is excited to announce an opportunity for an experienced and highly motivated individual to join our team as an Administrative Assistant I to the Bureau of Public Safety Financial Management team.

Essential Functions

*The departmental hiring range for this position is $41,775.00-$48,041.00 annually*

Essential functions include, but are not limited to:

+ Assisting in processing bi-weekly payroll including data entry, processing payroll documents, and performing payroll verification.

+ Resolving payroll discrepancies.

+ Addressing employee inquiries.

+ Maintaining organized and secure payroll records.

+ Ensuring compliance of payroll laws and regulations.

+ Generating payroll reports.

+ Processing accounts payable documents.

+ Serving as an additional payroll liaison working closely with the Department of Finance and the Department of Human Resources.

Education/Experience

Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.

One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).

Additional Information & Requirements

Work Hours:

Monday-Friday 8:30 a.m. - 5:00 p.m.

Signing Bonus:

This position is eligible for a one-time $5,000 signing bonus. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period and/or recruit academy. To receive the signing bonus, you must be an active employee in good standing.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Please select the highest level of education you have completed.

+ Less than High School Diploma/GED

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree or higher

03

Do you posses at least one year of general office work experience?

+ Yes

+ No

04

How many years of experience do you have in performing payroll functions?

+ I have no experience

+ I have less than 1 year of experience

+ I have 1 to 3 years of experience

+ I have 3 to 5 years experience

+ I have more than 5 years experience

05

Do you have any work experience in PeopleSoft or another payroll financial system?

+ Yes

+ No

06

If you answered yes to the above question, please briefly explain your work experience in PeopleSoft or another payroll financial system (this information must be included on the job application to be considered). If you answered no, please indicate N/A.

07

How many people did you support while in a payroll position?

+ I have no experience

+ I have supported 1 to 50 people

+ I have supported 51 to 100 people

+ I have supported 100 to 200 people

+ I have supported 200 or more people

08

Do you have any work experience in performing payroll audits?

+ Yes

+ No

09

If you answered yes to the above question, please briefly explain your work experience in performing payroll audits (this information must be included on the job application to be considered). If you answered no, please indicate N/A.

10

How many years of experience do you have in performing accounts payable functions?

+ I have no experience

+ I have less than 1 year of experience

+ I have 1 to 3 years of experience

+ I have 3 to 5 years of experience

+ I have more than 5 years of experience

11

If you answered yes to the above question, please briefly explain your work experience in performing accounts payable functions (this information must be included on the job application to be considered). If you answered no, please indicate N/A.

12

Do you have any work experience using the Advantage Financial System or another financial software?

+ Yes

+ No

13

Which computer programs are you efficient in using? (select all that apply)

+ Microsoft Word

+ Microsoft Excel

+ Microsoft Teams

+ PeopleSoft

+ Laserfiche

14

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

15

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

16

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

17

A conviction (felony or misdemeanor) does not necessarily eliminate you from employment consideration. A criminal background check is conducted on all new hires. Failure to disclose all criminal convictions may result in disqualification from employment consideration or may result in dismissal from City of Norfolk employment if you have been hired. The nature of the offense; the time that has passed since the offense, conduct and/or completion of the sentence; and the nature of the job sought may be taken into consideration. Have you ever been convicted of a felony or a misdemeanor?

+ I have been convicted of a felony

+ I have been convicted of a misdemeanor

+ I have been convicted of a felony and a misdemeanor

+ I have not been convicted of a felony or a misdemeanor

18

If you answered, that you have been convicted of a felony and/or a misdemeanor, please provide an explanation including the city, state and date of the conviction. This excludes minor traffic violations such as speeding tickets.

19

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

Apply

Please verify your email address Verify Email