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Program Coordinator, University Honors and Scholars (Program Assistant I)

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Program Coordinator, University Honors and Scholars (Program Assistant I)

Salary

$25.17 - $30.15 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA-JR106626-05/25

Department

Colorado School of Mines

Opening Date

05/13/2025

Closing Date

5/27/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois Street Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected] 303-273-3250

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Make a difference in higher education!

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Located in the foothills of the Rockies, a short walk from downtown Golden, Colorado, Mines campus is home to a close-knit community of change makers, boundary breakers and problem solvers. Not an engineer? No problem! Join the Mines team as a Medical Assistant providing primary health care services to our student population at the Coulter Student Health Center. For more on the Health Center and the vital work they do, please visit: https://www.mines.edu/student-health/.

Mines is proud to offer excellent benefits and perks, including:

+ Choice of Medical, Dental, and Vision Insurance plans

+ Generous vacation and sick leave plus 13 paid holidays (including a week off between Christmas and New Year’s Day)

+ Enrollment in Colorado’s State pension plan (PERA) and optional retirement plans

+ Parental Leave and an on-site daycare center

+ Reduced cost tuition for employee and family members

+ Life and Disability Insurance

+ Professional growth and training opportunities

+ Free tickets to Mines sporting events, and discounts programs through the State of Colorado

+ Colorado State Employee Assistance Program

+ Access to a world-class recreation center and discounted equipment rentals at our Outdoor Rec Center

+ Community Alliance groups bring together employees for professional development, networking, and community involvement

+ Access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

+ Free RTD Ecopass

+ Steady and reliable Monday-Friday schedule and work-life balance

Description of Job

The University Honors & Scholars Programs (UHSP) currently offers eight distinct interdisciplinary pathways that broaden a Mines’ education. UHSP offers the Thorson First-Year and Grandey First-Year Honors, the McBride Honors Program in Public Affairs (minor/degree path), the Office of Undergraduate Research (OUR), Teach@Mines (STEM-ed credentialing program/major degree and minor pathway; non-thesis MS program), the Grand Challenges Scholars Program, Office of Nationally Competitive Scholarships, and Future Energy Scholars. The eight programs include curricular, co-curricular, and extracurricular opportunities for students to create signature experience beyond their major that adds depth and breadth to a well-rounded education. UHSP supports 20% of Mines undergraduates and continues to grow.

The purpose of this full-time position is to: Support honors as well as scholar related experiences for current Mines students; oversee management and hiring of UHS undergraduates student employees; manage various projects for UHSP, including projects pertaining to marketing and policies and procedural materials; support faculty and undergraduate students in expense and reimbursement of Honors Enrichment Awards and funding practicum, conference and enrichment experiences; work directly with program directors to help design, market, and facilitate various events for UHS undergraduate students; provide program coordination for McBride, Thorson, Grandey, Grand Challenges Scholars, Future Energy Scholars and Teach @Mines; miscellaneous duties and tasks related to UHS and its programs as needed, including occasional work on weekends and evenings. The Program Assistant will spend the majority of their time and effort working closely with the UHS Department Manager and the UHS Executive Director to support University Honors and Scholars program coordination which involves improving and managing existing departmental systems used for interviews for program applicants, processing applications, coordinating UHS events under the direction of the Department Manager, as well as design and manage the UHS website.

Please note: This position is on-campus Monday - Friday; 8:00am-5:00pm

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

Education and Experience:

Four years of administrative support experience including data entry, social media and computer skills proficiency. Must possess excellent written, verbal and listening skills; outstanding interpersonal and customer service skills; strong organizational skills; ability to multi-task. Ability to work with a diverse population. Part time work will be pro-rated.

Candidate must be a current Colorado resident in order to apply for this position.

Substitutions:

College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework.

Preferred Qualifications:

+ Prior relevant state experience in higher education administration working within an academic setting.

+ Demonstrated proficiency of Microsoft suite programs, including Teams

+ Experience with Wordpress

+ Workday experience

+ Highly organized

+ Can multi-task well

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires four (4) years of administrative support experience including data entry, social media and computer skills proficiency. Must possess excellent written, verbal and listening skills; outstanding interpersonal and customer service skills; strong organizational skills; ability to multi-task. Ability to work with a diverse population. Part time work will be pro-rated. OR College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework. Do you meet this requirement?

+ Yes

+ No

02

If you answered "yes", please share how you meet this requirement? If you answered "no", please enter "n/a".

03

Please explain your experience level with Microsoft suite programs, including Teams, and Wordpress.

04

Please explain your experience with Workday.

Required Question

Employer

State of Colorado

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