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Permit Technician (2024 Salary)

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Permit Technician (2024 Salary)

Salary

$5,824.88 - $6,922.62 Monthly

Location

Lacey, WA

Job Type

Full Time

Job Number

2025-00028

Department

Community and Economic Development

Division

Planning

Opening Date

05/14/2025

Closing Date

5/28/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

BASIC PURPOSE

Reporting to the Planning Manager, the Permit Technician is responsible for providing a variety of permit counter and administrative support in the daily operations of the Community and Economic Development Department. The position is responsible for providing technical assistance at the Permit Counter with permitting, building codes, permit inspections, land use and zoning, and code enforcement to homeowners, contractors, architects, engineers and developers. The Community and Economic Development Department is responsible for shaping our community and for the City's full range of community planning, land use development, environmental protection and construction code compliance. The Department's mission is to enrich the quality of lives in Lacey for all our citizens by providing to the public timely and accurate assistance and participation in the development and implementation of the Community's Comprehensive Plan and Development Codes in order to ensure: a diversified economy providing family jobs, goods and services; safe, well designed and attractive neighborhoods; the highest quality of development and construction in the City; and the protection of our environmental resources and natural beauty.

Please note:

The Hiring Manager reserves the right to make changes to this posting at any time.

First round virtual interviews are scheduled for Friday, June 13, 2025.

Second round in-person interviews are scheduled for Wednesday, June 18, 2025.

*This recruitment may be used to fill other positions of the same job classification. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next six (6) months.*

ESSENTIAL DUTIES AND RESPONSIBILITIES

These duties include but are not limited to the following:

+ Serves as primary contact to the public and applicants for the Community and Economic Development Department providing customer service at the Permit Service Counter, which also includes responding to customers by phone and/or email. Provides basic permitting customer service answering routine construction and land use code questions, performing data entry and verifying the status of contractor City business licenses and State Labor and Industries licenses.

+ Coordinates permits for the construction and planning staff, reviewing construction plans and land use permit applications for accuracy and completeness and routing plans to appropriate staff for applications requiring more extensive review.

+ Perform credit card, check and cash transactions by calculating, collecting, receipting and documenting fees. Responsible for daily accounting of fee intake and submitting reports to finance staff. May also perform refund requests.

+ Assist in the research of and providing documentation for requests for public records.

+ Responsible for updating City reference documents and application forms relating to building services. Create and maintain forms, handouts, internal procedure and policy manuals.

+ Assist in the routing of construction and land use permits and plans for the review process. Oversee coordination of permits within the processing system.

+ Maintain the permit tracking system including specialized databases. Creates and runs reports from the system and ensures functional integration with other City software and systems.

+ Provide administrative support to the Planning Commission and Hearings Examiner including assembling and distributing meeting packets, attending meetings, and preparing minutes.

+ Manages pre-submission conference procedures for preliminary development proposals. Assembles and distributes packets, schedules meetings and sends meeting invitations to staff and applicants.

+ Maintain official departmental files, both paper and electronic.

+ Assign addresses to new buildings and properties, processing necessary address changes, and preparing associated address notification letters.

QUALIFICATIONS

REQUIRED QUALIFICATIONS:

* May have a combination of experience, education, and training that would substitute for the above requirements.

PREFERRED QUALIFICATIONS:

+ Associates degree in a planning, engineering, construction trades, business administration or related field OR two (2) years of college level course work in these fields.

+ International Code Council (ICC) Certification as a Permit Technician.

+ Experience in providing customer service in areas of development plan review or development inspection.

+ Bi-lingual ability in Spanish.

SPECIAL REQUIREMENTS OR LICENSE(S):

+ Must pass a background investigation and successfully complete pre-employment medical testing for the ability to perform the essential functions of the position.

+ Must maintain a level of physical and mental fitness necessary to perform the essential functions of the position, with or without a reasonable accommodation.

+ Must be attentive to job safety considerations and follows all required safety policies, procedures and techniques.

+ Must possess a valid Washington State driver’s license at time of hire OR must obtain within 30 days from date of hire, AND must have a driving record acceptable to the City and the City’s insurance carrier; OR must be able to provide own transportation to and from job, meetings, and related job sites.

+ Verification of identity and United States work authorization must be complete a required by the Immigration Reform and Control Act.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

+ Current building methods and materials, basic mathematics, construction specifications and plans.

+ Construction codes, land use codes, and related regulations.

+ Filing and record-keeping procedures including the Washington Public Records Act.

+ Basic construction and planning terminology and general code and permit requirements.

+ Knowledge of standard office software, GIS and mapping software, and ability to learn specialized software packages such as for permit tracking.

Skill in:

+ Providing excellent customer service, in sometimes stressful situations, to internal and external customers using tact and diplomacy.

+ Representing department goals and objectives.

+ Presenting a positive, professional image of the City.

+ Applying established guidelines and alternatives to make judgments and decisions.

Ability to:

+ Work independently and as a member of a technical, service-oriented team with minimal supervision.

+ Prioritize tasks and meet deadlines in a fast-paced work environment.

+ Cooperate with others and communicate in a diplomatic manner regarding City services and requirements.

+ Perform detailed and exacting work.

+ Read and comprehend architectural and site plans.

+ Learn, apply and explain codes, rules, regulations, policies and procedures.

+ Operate a computer with associated software and peripherals.

+ Demonstrate teamwork ethic, elicit cooperation and coordinate efforts to accomplish assigned tasks.

+ Accurately manage and maintain a variety of records.

+ Develop and revise office procedures and other written materials.

+ Communicate effectively both orally and in writing.

+ Establish and maintain collaborative and effective relationships with other employees, elected officials, contractors, community members, outside organizations and other stakeholders.

+ Perform responsible and complex technical work using initiative and judgements to analyze issues and make accurate decisions.

The City of Lacey understands the importance of benefits and offers a competitive and full benefits package for all regular full-time employees.

Generally, represented employees may receive some, or all, of the benefits listed below, based on their union contracts. Those employees should consult their union agreements for specific information about their benefits, which can be found on the City web page here (http://www.ci.lacey.wa.us/city-government/city-departments/human-resources/union-contracts-and-policies) . This position is represented by the American Federation of State, County and Municipal Employees (AFSCME) Local 618-L.

Medical Insurance Benefits:

+ Medical - Choice of Regence BlueShield (PPO) or Kaiser Permanente (HMO) plans offered through the Association of Washington Cities (AWC) Trust.

The employer pays 100% of employee's monthly premiums and 90% of qualified dependent/domestic partner's premiums.

+ Vision - VSP with low co-pays

+ Dental – Choice of Willamette or Delta Dental plans and orthodontia coverage.

+ Employee Assistance Program (EAP) – Program that provides resources to employees, their immediate family (including dependent children) and anyone living in the employee’s household. The EAP can provide help with matters such as stress/anxiety, parenting, grief, workplace issues, legal services, financial services, and more.

Life Insurance & Long Term Disability & Accidental Death and Dismemberment

+ Employer paid life insurance plan

+ Employer paid long term disability plan

+ Employer paid accidental death and dismemberment plan

Leave Benefits:

+ 96 Hours of Vacation on Accrual Basis (increasing with years of service)

+ 11 Paid Holidays

+ 2 Floating Holidays

+ 8 Hours Sick Leave Accrued per Month

+ Jury Duty/Military Leave

+ Bereavement Leave

*All benefits and accruals are outlined in the collective bargaining agreement found here: Policies, Union Contracts, Pay & Benefits - City of Lacey (https://cityoflacey.org/union-contracts-policies-pay/)

Investment and Retirement Programs:

+ State retirement pension plan – Includes employer paid contributions to the State of Washington State Department of Retirement Systems (DRS)

+ 457 Deferred Compensation (voluntary)- two options MissionSquare and DRS

+ Social Security benefit (for Public Employee Retirement Systems (PERS) covered staff) – Our Employee Benefits include employer paid contributions to Social Security and Employees pay the employee portion of Social Security tax.

+ HRA/VEBA plan- A designated monthly amount (a City and/or employee contribution) is paid into a Health Reimbursement Arrangement (HRA) VEBA account. An HRA is a type of health plan savings account for your family’s medical care expenses and premiums, which can be accessed during employment with the City or saved and used at separation or retirement.

+ 1% Benefit - Employer provides a 1% contribution of your monthly salary pre-tax towards two options; 1) applied to insurance premium amount owed for dependent coverage or invested into a 457 deferred compensation account; OR a cash disbursement amount applied to your check monthly but the amount is taxed.

Voluntary Benefits:

+ Optional plans for additional life insurance, disability, and accident coverage

+ Flexible Spending Account (FSA) Plan - employees can contribute pre-tax contributions toward IRS allowed, qualifying medical and/or daycare expenses.

Wellness Program:

+ The City has a robust employee Wellness program that offers a variety of resources and activities for employee well-being.

Flexible Working Arrangements:

+ In recognition of Commute Trip reduction efforts, the City of Lacey provides flexible and alternative work schedules for many of our workforce positions.

+ City Hall is within minutes driving from I-5 Exit 108, and within walking/biking distance from Park and Ride Transit Martin Way Location and the Chehalis Western Trail.

Tuition Reimbursement:

+ The City promotes a learning environment and encourages opportunities for employees to continue to grow in their positions and careers. The City offers tuition reimbursement (as outline in City Personnel Policies) for eligible employees.

Public Service Loan Forgiveness Program (PSLF):

+ Employees are also eligible to apply to The Public Service Loan Forgiveness Program. This program is a United States government program that was created under the College Cost Reduction and Access Act of 2007 to provide indebted professionals a way out of their federal student loan debt burden by working full-time in public service.

*Note: Regular part-time employees may be eligible for pro-rated benefits (medical/dental/vision) depending on the hours of work assigned to the position. Their spouses and dependents are not eligible for health insurance coverage.