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Details

**Open Date** 05/14/2025

**Requisition Number** PRN41896B

**Job Title** Coordinator, Administrative Program

**Working Title** Coordinator, Administrative Program

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** U of U Health - Academics

**Department** 00279 - Medicinal Chemistry

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $42,000 - $50,000

**Close Date** 08/14/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Department of Medicinal Chemistry in the College of Pharmacy is looking for an enthusiastic team member to provide complex administrative support in a professional manner. Reporting directly to the department chair, this full-time position must make time management decisions that ensure all duties are completed in a timely manner. The position requires the ability to work well under pressure and with changing priorities, to be familiar with both department and University policies, procedures, and organizations, and to assist staff, faculty and visitors. The position is expected to demonstrate sensitivity to the needs of others while being understanding, helpful and keeping sensitive information confidential.

Mutual respect and appreciation among all students, staff and faculty are highly valued within the Department. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

This position is considered Category I: Employees hired into this category will be required to be physically located at (College of Pharmacy).

Responsibilities

Essential Functions

1. Provides complex office support to administrative staff and faculty, assists with program and event planning and implementation, including the weekly departmental seminar series.

2. Assists with the development of department budgets, maintains budget records.

3. Acts as the department liaison to the College of Pharmacy Employment Specialist for all department human resources actions and needs for faculty and staff, including but not limited to, acting as the payroll reporter and recruitment processes.

4. Schedules appointments, arranges departmental meetings, takes notes at meetings and produces meeting minutes in conjunction with the department chair.

5. Responds to queries from and coordinates activities with faculty and other departments.

6. Reviews and processes personnel applications through University systems and related forms; ensures compliance with university and department policies, procedures and regulations.

7. Prepares faculty files for RPT processes and adjunct faculty reviews and acts as the department liaison to the Health Sciences Academic Affairs Office.

8. Collects, organizes and analyzes data for specialized reports.

9. Reviews and processes documents and requests for information; creates and maintains personnel files as directed; assists in creation and distribution of departmental materials, forms, surveys, and general correspondence.

10. Greets and communicates with others to answer questions, disseminate information, and directs visitors to the appropriate person or office.

11. Receives, sorts and distributes incoming and outgoing mail.

12. Sits on and actively participates in committees and meetings.

13. Assists with word processing, data entry, internet and record searches; maintains reports by gathering and assembling data; proficiency with Word, Excel, PowerPoint, Adobe Acrobat Pro and university data entry platforms required.

14. Organizes and maintains cleanliness of departmental areas; maintains office equipment; arranges for service calls, including Surplus and Facilities Services.

15. Order, restock and distribute departmental supplies; may be required to lift up to 25 lbs occasionally.

16. Other duties as assigned.

DISCLAIMER

\*This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

The ability to be detail-oriented and organized and work independently, effectively, and efficiently.

The motivation to work in a collaborative environment.

The commitment to provide excellent customer service.

Strong problem-solving skills and an ability to multi-task.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.