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Details

**Open Date** 05/14/2025

**Requisition Number** PRN41895B

**Job Title** Graduate Student Coord I

**Working Title** Graduate Student Coord I

**Job Grade** D

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Come join us! The Department of Medicinal Chemistry in the College of Pharmacy is looking for a person to help our graduate student program flourish. We are looking for an enthusiastic, detail-oriented, customer service driven person to join our team. Reporting directly to the department chair, this position coordinates and supports graduate students in their academic planning and progress and assists in event planning for the department. Mutual respect and appreciation among all students, staff and faculty are highly valued within the Department. The University of Utah offers a wellness program, great benefits package, and competitive salary commensurate with experience.

This position is considered Category I: You will be required to be physically located at (College of Pharmacy) .

**VP Area** U of U Health - Academics

**Department** 00279 - Medicinal Chemistry

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $42,000 - $50,000

**Close Date** 08/14/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

With direct supervision, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.

This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.

Responsibilities

Essential Functions

1. Performs administrative tasks to support graduate students and the department. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.

2. Actively participates in campus-based professional development communities, including but not limited to GAPA (Graduate Advisors Professional Association) or other relevant campus-based organizations that directly impact their position.

3. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.

4. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.

5. Provides curriculum feedback at the department level. May coordinate course and curriculum evaluations and feedback for graduate committees.

6. Power user for University-wide application review platforms. Coordinates with the umbrella Bioscience PhD program and the Graduate School for departmental admission of Molecular Biology and Biology Chemistry PhD students. Coordinate and organize admission portfolios for infrequent direct departmental admission.

7. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.

8. Participates in events related to graduate programs, graduate student orientation, graduate conferences, and professional development events.

9. Acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.

10. Oversee the daily office operation, including scheduling, phones, mail, purchasing, reimbursement, inventory, and managing facilities, surplus, and building access requests.

11. Coordinate and schedule seminars, workshops, luncheons, and other meetings within the department.

12. Assist students, staff, faculty and visitors with travel arrangements and expense reporting.

13. Other duties as assigned.

DISCLAIMER

**This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

The ability to be detail-oriented and organized and work independently, effectively, and efficiently under pressure and with changing priorities.

Possesses strong computer skills.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.