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POSITION SUMMARY

The Office Administrator provides essential administrative and clerical support to ensure efficient operations of the dealership. This position is multi-dimensional, providing support to local management through data entry, filing, procurement, bookkeeping and the coordination of human resources and safety/compliance functions.

ESSENTIAL DUTIES and RESPONSIBILITIES

+ Records daily cash, check and credit card deposits

+ Clears invoices and monitors accounts receivable aging schedule

+ Balances cash drawers and petty cash checking account

+ Assists with pre-employment and new hire paperwork and processes

+ Assists with new employee onboarding as needed

+ Connects local employees with HR, Payroll, and benefits providers for questions regarding pay, benefits or other HR needs

+ Assists managers with documenting accidents or injuries and ensures that documentation is submitted to Safety/Compliance

+ Responsible for maintaining OSHA logs and reports for the facility

+ Documents and submits monthly safety meeting minutes

+ Monitors registrations and insurance for all company vehicles

+ Issues purchase orders for office supplies, maintenance items, etc.

+ Enters vendor invoices and expense reports in accounts payable

+ Coordinates events or functions that take place at the facility

+ Keeps office area neat, clean, and uncluttered

+ Performs other duties as assigned by management

WE** **ARE AN** **A** **T** **-W** **ILL** **, E** **QUAL** **O** **PPORTUNITY** **E** **MPLOYER

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

+ High school diploma or general education degree (GED); additional related education/training is a plus

+ 1 year of related experience, demonstrating some of the key functions of the role

+ Valid driver’s license required

REQUIRED SKILLS

+ Effective communication skills and the ability to work well with others

+ Proven experience in office administration

+ Knowledge of office administrative responsibilities, systems, and procedures

+ Ability to read, analyze, and interpret business documents

+ Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)

+ Hands-on experience with office equipment

+ Demonstrates tact and discretion, maintaining confidentiality

+ Excellent time management skills

+ Ability to multi-task and prioritize workload

+ Attention to details and problem-solving skills

+ Positive attitude and strong organizational skills

WORK ENVIRONMENT & PHYSICAL DEMANDS

This position requires strict time adherence to deadlines due to the importance of certain financial information. This position demands a level of discretion with some data being of a financial and personal nature. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

_I have received, read, and understand the contents of the job description. I understand that Worldwide Equipment Enterprises, Inc. is an at-will, equal opportunity employer._

Signed Print Name Date

Witness

WE** **ARE AN** **A** **T** **-W** **ILL** **, E** **QUAL** **O** **PPORTUNITY** **E** **MPLOYER