• Administrative Assistant

    Robert Half Office Team (Philadelphia, PA)


    Description

    We are looking for an Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. As an Administrative Assistant, this position will support the department head and assist with various administrative tasks for a duration of 3-4 months. The role requires exceptional organizational skills and the ability to handle confidential information while ensuring smooth daily operations.

    What you get to do every single day:

    • Coordinate schedules, manage calendars, and organize meetings while taking detailed minutes.

    • Prepare and process requisitions and invoices for approval and payment.

    • Draft and edit correspondence, including memos, letters, and reports, for management-level personnel.

    • Assist with special projects as assigned and provide backup support to colleagues to maintain workflow continuity.

    • Uphold security standards and ensure confidentiality of sensitive records and information.

    • Represent the department head in meetings and liaise with internal and external stakeholders.

    • Handle escalated cases from partners, elected officials, and executive offices.

    • Maintain departmental records, filing systems, and documentation with accuracy and efficiency.

    Requirements

    Other requirements for the Administrative Assistant position include and are not limited to:

    • High School Diploma or equivalent; additional formal post-high school education and training preferred.

    • Minimum of three years of experience in administrative support or a related field.

    • Proficiency in office operations, including calendar management, email correspondence, and records management.

    • Familiarity with software tools such as ADP, Concur, CRM systems, Cisco Webex Meetings, and other office applications.

    • Strong written and verbal communication skills, with attention to detail in business English and grammar.

    • Ability to multitask, prioritize deadlines, and maintain effective relationships with coworkers and external contacts.

    • Knowledge of organizational policies, procedures, and standard operating practices.

    • Skilled in preparing detailed documents, handling inquiries, and resolving issues efficiently.

     

    Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013224886

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .