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Description

Our client, a Founder involved in multiple real estate/investment organizations is looking a highly skilled and dependable Senior Executive Assistant to provide comprehensive support to a senior leader managing a diverse portfolio of businesses. This role requires a proactive and detail-oriented individual with exceptional organizational skills to handle administrative, financial, and communication tasks effectively. We are looking for a career Executive Assistant with at least seven years of C-level support work to assist 10-15 hours a week.

Responsibilities:

• Oversee and manage the executive’s calendar, scheduling meetings and appointments while balancing personal and organizational priorities.

• Coordinate and send reminders for meetings, ensuring all necessary materials are prepared in advance.

• Assist with basic bookkeeping tasks such as expense tracking, account reconciliation, and financial reporting for multiple entities.

• Facilitate wire transfers and process payments across various business and personal accounts with precision.

• Maintain accurate records of all financial transactions and ensure timely bill payments.

• Organize and manage digital files, ensuring security and accessibility for important documents.

• Draft and proofread correspondence, reports, and other documents as needed.

• Act as a communication liaison, screening and prioritizing calls and messages while escalating urgent matters appropriately.

• Support special projects and conduct research related to the executive’s businesses.

• Perform additional administrative tasks to streamline the executive’s workload.

Requirements

• Proven experience in an executive or administrative assistant role supporting senior leadership.

• Strong organizational and time management skills with a high level of attention to detail.

• Proficiency in tools such as Google Workspace, Microsoft Office Suite, and accounting software like QuickBooks.

• Familiarity with basic financial processes, including expense tracking and reconciliations.

• Ability to process wire transfers and maintain confidentiality with sensitive financial information.

• Excellent written and verbal communication skills.

• High level of discretion and professionalism in handling confidential matters.

TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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