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Job Description

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: CWO Office

**Work Type:** Full Time (Total FTE between 0.9 and 1.0)

**Shift:** Shift 1

**Work Schedule:** 8 Hr (8:00:00 AM - 4:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

**Pay Range:** $23.12 - $36.41 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

This role will focus on the support of full client service delivery and the execution of the HR strategic initiatives as part of the Rush Experience, Learning and Development, and Wellness teams. This position coordinates resources, provides administrative support, identifies and recommends solutions for any problems in program or operational workflows, facilitates teamwork among services required for effective implementation, and reports data, findings, and recommendations to the appropriate members of the management team. Monitors department activity and schedules, organizes and participates in stakeholder meetings, and ensures that project deadlines are met in a timely manner. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Other information:

• Bachelor’s degree and 0-3 Years Experience

• Organizational skills including attention to detail and multitasking skills.

• Ability to work effectively both independently and as part of a team.

• Ability to adapt quickly to department needs.

• Advanced Proficiency in Microsoft applications including Word, Excel, PowerPoint, and Outlook.

• Ability to work on tight deadlines.

• Clear and concise written and verbal communication skills.

• Strong, written and verbal communication skills; excellent interpersonal skills.

• Highly organized to effectively plan, track, evaluate and follow up on multiple priorities for multiple people.

• Viewed by others as approachable, dependable and a self-starter.

• Ability to effectively communicate with all levels of the organization in multiple formats (ie trainings, meetings, etc.) as required.

Responsibilities:

• Assists with strategy implementation and encourages solution-oriented direction to enhance the core areas of focus for the department.

• Acts as a supportive team member and resource for all functions within the team.

• Regularly prepares reports by collecting, analyzing, and summarizing data and trends and ensures the timely and accurate generation of regular frequency reports.

• Develops human resources solutions by collecting and analyzing information; recommending courses of action.

• Other duties as assigned.

• Maintain and triage shared Rush Wellness email to assist and monitor clinical schedules, including sending and scheduling information, or escalating to leadership or other team members relevant correspondence .

• Organize events, trainings, and large meetings, including scheduling, meeting notes, speaker/trainer coordination, and execution (organizing A/V, site logistics, content review / material collection, etc.).

• Under supervision from leadership, support department content updates and standardization, including presentations, flyers, business cards, etc.

• Under supervision from leadership and with support from other Rush departments, manage internal / external website content as well as build / organize digital content library.

• Under supervision from leadership, support Rush Wellness projects as assigned.

• Supports new employee and manager onboarding experience.

• Communicate, educate, execute on recognition programs, philosophy, tools and resources.

• Helps with Learning Management System (LMS) with tasks such as course creation, attendance, and additional maintenance.

• Supports clients navigating and utilizing the LMS through ticketing and email communication.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

**Position** Program Administrator - Rush Experience, Learning and Development, and Wellness

**Location** US:IL:Chicago

**Req ID** 18094