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Description

Our client in the Northside of Pittsburgh is seeking an Administrative Assistant to provide operation and administrative oversight of its five program sites for its 40 plus staff and volunteers for the company's nonprofit organization. This is a contract to hire opportunity that is full-time hours and onsite. The client is looking for a self-starter who thrives in a fast-paced environment, seeks to influence the lives of youth while making a difference in the communities that we serve. Pay rate: $20-22.

Must have a car.

Knowledge/Skills

Ability to manage effectively in a fast-paced environment addressing competing customer, stakeholder, and partner requirements

Proficient in Microsoft Office Word, Excel, and Outlook

Attention to detail and problem-solving skills

Ability to work independently

Excellent analytical and organizational skills

Ability to multitask and prioritize tasks.

Ability to communicate information with clarity to staff.

Knowledge of human resource management policies and procedures

Ability for staff orientation, training, payroll

Ability to interpret and help implement grants and cooperative agreements

Responsibilities

Conducts staff orientations, training, benefits and provide backup to the payroll Paychex system.

Provides overall administrative assistance to the Executive Director including filing.

Communication coordination with staff to address issues and provide and disseminate information to Program Directors/Supervisors per Ex Director input.

Participates with Management in developing and implementing programs, policies, and procedures.

Anticipates and resolves issues that may affect the quality of services and/or interrupt day-to-day operations. Resolves technical, project management, and organizational problems with management input.

Oversight and assignment of tasks to administrative staff.

Maintains a key system for all agency sites.

Receives, prepares, maintains, and stores all information pertaining to staff personnel files including confidential and sensitive data. Maintains a filing system for all information as needed.

Composes complex documents from rough drafts or verbal instructions using Word.

Maintains Board of Director records and presentations, assists in the preparation of reports by preparing agenda information and summarizing information from a variety of sources with Ex Director assistance

Serves as lead contact for several contracts to include acquisition of office/program goods and services.

Maintains vendor agreements and monitors vendor performance.

Handles emergency maintenance issues with vendors.

Hand writes checks in needed cases.

Ensure staff licenses/credentials and Staff/ Van Driver information are maintained.

Requirements

Qualifications:

Experience working in a fast-paced office environment is helpful. including office management, and staff assignments/oversight.

Exemplary writing, oral communication, and interpersonal skills.

Extensive knowledge of Microsoft Office suite of programs.

Ability to respond to requests with accurate information that is consistent with policies, practices, contracts, and grants or obtain guidance from management when needed.

Education Requirements:

Associates Degree of Business Administration or related field. Two or more years’ experience and/or combination of equivalent education and experience.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

If you are interested and meet the requirements, APPLY TODAY

TalentMatch®

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