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ADR Administrative Assistant

711 N 11th St, St. Louis, MO 63101, USA

Req #255

Friday, April 18, 2025

POSITION TITLE:ADRAdministrative Assistant

PAY RANGE:$19-$21/hr

Join a High-Growth Legal Services Leader

About the Role:

We’re looking for a highly organized and proactive Administrative Assistant to join our fast-paced, client-focused team. This role goes beyond traditional support duties—you’ll be the operational backbone that keeps our leadership team and office running efficiently. From coordinating meetings and managing special projects to handling sensitive information and delivering exceptional internal and external service, you’ll play a key role in maintaining high standards of professionalism and productivity. If you thrive in a deadline-driven environment and enjoy being the go-to problem solver, this is the role for you.

Lexitasis a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

Key Responsibilities:

+ Provide high-level administrative and clerical support to the management team, handling confidential information with discretion.

+ Coordinate recurring and ad hoc meetings, including agendas, minutes, and follow-ups on action items.

+ Plan and execute logistics for training sessions, travel arrangements, and corporate events.

+ Manage and track special projects, ensuring deadlines are met and updates are clearly communicated to stakeholders.

+ Conduct weekly check-ins with management to align priorities and track progress across initiatives.

+ Oversee office inventory and equipment needs to ensure seamless day-to-day operations.

+ Serve as liaison and interpreter of management directives to internal departments in their absence.

+ Act as a point of contact for clients, handling transcript orders, estimates, and job inquiries with professionalism and efficiency.

+ Draft, review, and route correspondence, reports, and documentation as needed.

+ Utilize company platforms including Microsoft Office Suite, internal databases, scheduling tools, and email systems.

+ Provide receptionist coverage when needed, answering calls and greeting visitors.

+ Ensure compliance with HIPAA and all relevant confidentiality and medical record policies.

What You Bring:

+ Strong ability to work independently, manage multiple priorities, and meet tight deadlines.

+ Excellent interpersonal and communication skills—both written and verbal.

+ Positive, team-oriented attitude and the ability to build rapport across all levels of the organization.

+ Detail-oriented with strong organizational and time-management skills.

+ Comfortable navigating multiple software platforms (Microsoft Outlook, Word, Excel, Adobe Acrobat, etc.).

+ Familiarity with HIPAA compliance and handling of sensitive documents preferred.

Qualifications:

+ College degree preferred; equivalent combination of education and experience considered.

+ Minimum of 5 years of administrative support experience in a fast-paced, professional setting.

+ Demonstrated ability to manage multiple deadlines and cross-functional projects.

SUPERVISORY RESPONSIBILITIES:

None

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

This position does not require travel

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.

Other details

+ Pay Type Hourly

+ Min Hiring Rate $19.00

+ Max Hiring Rate $21.00

+ 711 N 11th St, St. Louis, MO 63101, USA

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