"Alerted.org

Discover a more connected Office Assistant career

At VCI Construction, as an Office Assistant , you will report to company Management. We are seeking a reliable and organized Office Assistant to support the daily operations of our office. The successful candidate will handle administrative tasks, assist staff and management, and ensure the workplace runs smoothly. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment staying positive under pressure with a cheerful disposition . The position is Full-Time and will operate out of the VCI Corporate office located in Upland, CA, and may require occasional travel to remote offices.

Connecting you to great benefits

+ Weekly Paychecks

+ Paid Time Off, Parental Leave, and Holidays

+ Insurance (including medical, prescription drug, dental, vision, disability, life insurance)

+ 401(k) w/ Company Match

+ Stock Purchase Plan

+ Education Reimbursement

+ Legal Insurance

What you’ll do as an Office Assistant

+ Greet and assist visitors, clients, or customers in a professional and friendly manner.

+ Answer and direct phone calls, emails, and other inquiries.

+ Maintain and organize physical and digital files, records, and documents.

+ Schedule appointments, meetings, and manage calendars for team members as needed.

+ Prepare and distribute correspondence, reports, memos, or presentations.

+ Order and maintain office supplies, ensuring inventory is stocked and organized.

+ Assist with data entry, expense reports, processing invoices and payments.

+ Coordinate logistics for meetings or events, including room setup and food & beverage.

+ Handle incoming and outgoing mail, packages, and deliveries.

+ Support other departments or staff with ad-hoc tasks as assigned.

+ Additional duties as assigned.

What you’ll need

+ To be 18 years of age or older

+ Authorization to work in the United States for this company

+ High school diploma or equivalent; additional education or certification in office administration is a plus.

+ Optional: 2 years of experience in an administrative or office support role.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) & Google Suite

+ Strong organizational skills and attention to detail.

+ Excellent verbal and written communication skills.

+ Ability to prioritize tasks and manage time effectively.

+ Professional demeanor and a customer-service-oriented attitude.

+ Demonstrates a strong capacity to quickly adapt by learning new skills and unlearning outdated ones.

Additional qualifications (if applicable)

+ Typical office environment with occasional lifting of light supplies (up to 20 lbs).

+ In office normally with rare travel required in Southern California.

+ Standard hours: Monday–Friday, 8:00 AM–4:00 PM, with flexibility required for nights and weekends.

Salary Range $ 22 - $26 / Hour (Wage based on experience)

Why work with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Diversity and inclusion are an essential part of our culture and success. Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.