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ARTS ADMINISTRATOR (STAFF ANALYST)

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ARTS ADMINISTRATOR (STAFF ANALYST)

Salary

$5,919.33 - $7,407.83 Monthly

Location

901 Bagby

Job Type

Full Time

Job Number

36640

Department

Mayor's Office

Opening Date

05/14/2025

Closing Date

5/28/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION: MAYOR'S OFFICE OF CULTURAL AFFAIRS

REPORTING LOCATION: 901 BAGBY, 1ST FL.

WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 AM – 5:00 PM* *Occasional Nights or Weekends

*Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Mayor’s Office seeks a proactive, detail-oriented, and highly organized professional to support and coordinate various administrative and operational functions within the arts and culture department. This position plays a key role in conducting data-driven analysis, supporting cultural and community programs, maintaining internal processes, and ensuring effective communication both internally and with the public. The ideal candidate thrives in a fast-paced environment, demonstrates excellent multitasking abilities, and possesses strong interpersonal and organizational skills.

Key Responsibilities:

+ Investigates and recommends solutions for issues of moderate complexity and sensitivity across operational and community-based projects.

+ Conducts data compilation, analysis, and interpretation to support departmental reporting, surveys, inventories, and studies.

+ Coordinates and manages division-sponsored activities and special projects, including logistics, vendor coordination, invitations, and field investigations.

+ Prepares, edits, and disseminates departmental documents including policies, reports, correspondence, and other official communications.

+ Communicate with multiple stakeholders to accomplish tasks.

+ Maintains contact lists and oversees information management systems to support efficient departmental operations.

+ Supports the implementation and evaluation of administrative policies, workflow processes, and long-term operational plans.

+ Represents department leadership in meetings to gather and relay information.

+ Maintains and creates content for social media platforms to promote division programs and share updates with the community.

+ Manage scheduling for multiple project simultaneously.

+ Furnishes information to the public regarding cultural programs and services.

+ Manages division communications and ensures clear interpretation of administrative policies to staff and stakeholders.

+ Oversees procurement functions such as contract administration, writing and circulating Letters of Authority (LOAs), processing invoices, ordering supplies, and generating reports.

+ Assists in the development of technological solutions to enhance operational efficiency and support continuous improvement initiatives.

+ Handles highly confidential information with discretion and professionalism.

+ Builds and maintains strong working relationships with internal departments to support collaboration and cross-functional initiatives.

+ Performs other duties as assigned in a dynamic, fast-paced work environment requiring flexibility and responsiveness.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Occasional lifting (up to 40 pounds or an equivalent weight) may be required.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.

EXPERIENCE REQUIREMENTS

Three years of professional administrative, financial or analytical experience related to the type of work being performed are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

Valid Texas Driver's License and compliance with the City of Houston policy on driving (Administrative Policy 2-2).

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0453.

If you need special services or accommodations, call 832-393-0453. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Which best describes your education?

+ High School Diploma/ GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree or higher

+ None of the Above

03

Which area of concentration did you obtain your degree?

+ Liberal Arts

+ Fine Arts

+ Humanities

+ Social Science

+ Business Administration

+ Other

+ I do not have a degree

04

How many years of professional administrative, financial or analytical experience related to the type of work being performed do you have?

+ Less than one (1) year of experience

+ 1 – 2 years

+ 3 – 4 years

+ 5 – 6 years

+ 7 years or more

+ I have no experience

05

Please describe your related work experience. See resume is not an acceptable answer. If no experience use N/A.

06

Which of the following best describes your writing and editing experience?

+ Less than one (1) year of experience

+ One (1) year of experience

+ Two (2) years of experience

+ Three (3) years of experience

+ Four (4) years of experience

+ More than four (4) years experience

+ I have no professional writing experience

07

Please indicate your level of proficiency in Microsoft Office Suite.

+ BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration

+ ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

+ I do not have experience with Microsoft Office Suite

08

What management style complements your work style?

09

Do you have a valid/current Texas driver's license?

+ Yes

+ No

Required Question