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Supervisory Program Analyst III (For Current City of Detroit Employees Only)

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Supervisory Program Analyst III (For Current City of Detroit Employees Only)

Salary

$83,583.00 - $109,625.00 Annually

Location

Coleman A Young Municipal Center, MI

Job Type

Certified-Regular Civil Service

Job Number

20244111113PDDPA

Department

Planning Department

Opening Date

05/13/2025

Bargaining Unit

9000-Non Union Salary Regular Service General

+ Description

+ Benefits

+ Questions

Description

The Manager of Administration will serve as a key administration role within the 40-person Planning & Development Department (PDD), overseeing administrative functions that ensure the smooth execution of contracts, budget management, hiring processes, and interdepartmental coordination. This role requires a strategic and detail-oriented professional who can navigate municipal government processes efficiently, troubleshoot administrative challenges, and serve as the primary liaison between PDD and other city departments, including Human Resources, Finance/Budget, DoIT and the Office of Contracts & Procurement.

This position will report to the Chief of Staff of the Planning & Development Department.

The Manger of Administration may oversee one Program Analyst, who oversees the administrative support of PDD functions and operations in coordination with various City of Detroit departments.

Examples of Duties

Contract & Procurement Oversight

+ Manage contract processing, from submission of contract deliverables, to preparing required support documents for contract amendments and agreements; serving as liaison between departmental project managers, OCP buyers and PDD’s Legislative Director to ensure the timetable supports departmental needs; tracking approvals and ensuring compliance with procurement policies.

+ Work closely with Procurement, Finance and Legal teams to streamline execution and resolve bottlenecks.

+ Monitor contract performance and expenditures against budgets.

Budget & Financial Management

+ Assist in budget development, tracking, and reporting to ensure alignment with department goals.

+ Navigate funding requests, purchases, reallocations, and financial approvals.

Human Resources

+ Oversee hiring and onboarding processes, working with HR to manage job postings, candidate screenings, and interview logistics.

+ Assist in performance management, employee relations, and other HR matters affecting the department.

Administrative Operations & Process Improvement

+ Identify inefficiencies in administrative workflows and implement process improvements.

+ Provide high-level administrative support to department leadership, ensuring key initiatives move forward smoothly.

Liaison & Interdepartmental Coordination

+ Serve as PDD’s primary administrative point of contact for HR, Budget, and Procurement.

+ Advocate for department needs within city processes, ensuring timely responses and resolutions.

Minimum Qualifications

+ Bachelor's degree from an accredited college or university, with major course of work in business administration, public administration, public policy, economics, finance, accounting, urban studies, information technology, or a closely related field.

+ Minimum of four (4) years of experience in leading teams, projects or other assignments that illustrates supervisory capabilities, professional experience involving the systematic review, analysis, interpretation, or other financial data.

Equivalent combinations of education and experience maybe substituted to meet the education and experience requirements of this position.

Knowledge, Skills and Abilities

+ At least 5-7 years of administrative or management experience in government, public sector, or a complex organization.

+ Understanding of some municipal government processes such as, HR policies, procurement, and budget management.

+ An ability to problem-solve, streamline processes, and manage multiple administrative functions simultaneously.

+ Strong interpersonal skills, with the ability to liaise effectively between multiple departments.

+ Skill in the use of a personal computer, Microsoft Office (i.e. Word, Excel, Teams, Outlook and PowerPoint) and other comparable databases.

Supplemental Information

Evaluation Plan

+ Interview: 70%

+ Evaluation of Training, Experience & Personal Qualifications: 30%

+ Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

+ Veteran Points: 0 – 15 points

+ Detroit Residency Credit: 15 points

LRD: 05/13/2025

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

+ Medical - Eligible for hospital, surgical, and prescription drug benefits.

+ Dental

+ Vision

INSURANCE

+ Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

+ Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

+ Sick Leave

+ Vacation

+ Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

What is the highest level of education that you have received?

+ High School Diploma or GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ PHD/JD

02

How many years of experience do you possess in leading teams, projects or other assignments that illustrates supervisory capabilities, professional experience involving the systematic review, analysis, interpretation, or other financial data?

+ None

+ Less than two years

+ At least four years

+ Five years or more

Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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