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Position Information

Posting NumberSRGV8260

Working TitleASSISTANT DIRECTOR OF STUDENT ACTIVITIES

Number of Vacancies1

LocationEdinburg, Texas

DepartmentStudent Activities

FTE1.0

FLSAExempt

Scope of Job

Responsible for managing, planning and overseeing major student campus events and activities, during evening and weekend hours, aimed at enhancing the campus life experience. Responsible for the implementation and management of student tailgating activities at UTRGV Athletic events throughout the year.

Description of Duties

+ Responsible for planning, administering, and executing large-scale events sponsored by the Student Union and Student Activities in support of university annual celebrations and traditions that include but are not limited to Welcome Weeks, UTRGV Madness, Athletic events and Homecoming. ·

+ Supervises and provides leadership for night and weekend programming sponsored by the Student Union department across UTRGV campuses. ·

+ Collaborates with long-term planning, assessment, budget management, staff training and annual reports for the assigned area. ·

+ Participates in developing short and long-term plans for the department, including development and assessment of annual goals and objectives. ·

+ Assists with the preparation and execution of the programming budgets and maintenance of financial records for assigned accounts. ·

+ Responsible for organizing and managing tailgating events for students during athletic games, including UTRGV football games, promoting a fun and safe environment. ·

+ Promotes student tailgating events through social media and campus communications to maximize student participation.

+ Assists in researching corporate sponsorships for tailgating events and other funding opportunities in consultation with Athletics department. ·

+ Collaborates with various departments and community partners to create a vibrant and all-inclusive atmosphere that enhances the overall student experience. ·

+ Responsible for risk assessment of programs and ensures compliance with university policies and procedures related to student activities and events. ·

+ Collaborates in the planning and execution of all outreach activities on behalf of the department at all new student recruitment and orientation events throughout the year. · Facilitates annual assessment, compiles reports that reflect accomplishments of goals and objectives, and produces reports of data related to the Division and University’s Strategic Plan.

+ Is the main point of contact with entertainers and agencies, in terms of agreements and commitments for assigned student events and programs. ·

+ Responsible for meeting regularly with direct reports, implementing professional development plans, conducting annual evaluations, and providing support for their work. ·

+ Oversees the hiring, training, and development of assigned staff. ·

+ Conducts routine program evaluations, collects and synthesis student participation data and prepares reports showcasing the achievement of goals and objectives, for the department and assigned Division. ·

+ Acts as a liaison within Student Affairs departments to create collaborative partnerships, open communication, and enhance participation by student organizations and clubs.

+ Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program. ·

+ Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Master’s degree in student affairs or related discipline from an accredited University.

Licenses/Certifications

None.

Required Experience

Three (3) years of directly related job experience such as experience managing student activities, large-scale programming, promotions, or special events.

Preferred Experience

Supervisory experience.

Equipment

Use of standard office equipment. University fleet vehicles, golf carts and rental vehicles under the University’s name.

As condition of employment this position requires the applicant to be authorized to operate a University-Owned Vehicle for Official University Business. Per University of Texas System Policy 157, applicants will be subject to a motor vehicle record check for their most recent thirty-six (36) month history. Out of State Drivers are required to submit a 36-month history MVR from their prior State of residence(s).

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Exceptional planning and organizational skills. Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability. Must demonstrate effective project promotion skills, and the ability to develop and maintain strong working relations with internal and external agencies and entities.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date05/14/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Social Security Number

Gender

Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/47062

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document