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Position Information

Posting NumberSRGV8259

Working TitleASSISTANT DIRECTOR OF RESIDENCE LIFE – LIVE IN

Number of Vacancies1

LocationBrownsville, Texas

DepartmentResidence Life

FTE1

FLSAExempt

Scope of Job

Responsible for providing assistance to the Director in managing, coordinating and directing of department operations campus housing, office management, fiscal resources and control, resident educational services, and student conduct and behavior as well as managing assigned programs. To develop and execute an occupancy management plan for the university’s residence halls and apartments. This is a mandatory live-on position.

Description of Duties

+ Responsible for assisting the Director in managing, coordinating and directing of department, campus housing, office management, fiscal resources and control and other assigned programs.

+ Plans and develops and executes an occupancy management plan for the university’s residence halls and apartments.

+ Manages housing assignments and contracting processes for undergraduate and graduate students, guests, and residential camps/conferences

+ Responsible for managing occupancy changes, forecasting trends, overseeing overflow, early arrival housing, summer assignments, guest and camp/conference housing.

+ Designs and implements customized subsystems (modules, webforms, etc.) within the StarRez platform according to departmental end-user needs. Maintains the operation and data integrity of assigned StarRez module(s), webform(s), and/or web application(s).

+ Develops documentation and educational materials and implements trainings for Residence Life personnel.

+ Develops and maintains market-specific publications, maintains the Housing and Residence Life website, portal page, handbook, protocols, and coordinates targeted messaging to residential students, including essential information for opening and closing periods.

+ Coordinates with facilities Maintenace projects from execution to completion, including but not limited to, scheduled maintenance, deferred maintenance, addressing facility emergencies, and business continuity functions.

+ Assists the department head in managing, coordinating and directing of department, campus housing, office management, fiscal resources and control, resident educational services, and student conduct and behavior as well as managing assigned programs. ·

+ Resides on campus and is on call after working hours to respond to emergencies, student code of conduct violations, crisis, facility and equipment failures, and supports Resident Assistant and Housing Coordinator.

+ Acts as a liaison with campus departments to coordinate special housing assignment requests, including Scholarships office, academic learning communities and theme housing, Athletics, and coordinating accessible housing assignments.

+ Plans and implements changes in the housing application, assignment, room change, cancellation, and housing portal procedures while balancing the needs of each individual student including managing the first-year housing requirement process and the exemption and release request processes.

+ Oversees the housing billing and refund processes, including appeals processes, cancellation fee schedule and related fees.

+ Trains and coaches professional and student staff to be a resource for direct customer service to current and prospective students.

+ Participates in Residence Life leadership teams’ on call duty rotation. Shares 24-hour emergency response coverage with the Director including weekdays, weekends, and holiday/vacation periods (includes requirement of carrying a mobile phone). ·

+ Promotes a safe and secure environment through the implementation of various safety awareness programs, maintains asset inventory, oversees the maintenance of equipment and hardware which contribute to the security of the living units, addressing facility emergencies and business continuity planning.

+ Assists the Director in developing and implementing long and short-term Building Maintenance Asset Reserve plans for renovations and refurbishment of existing and acquired facilities, furniture and inventory. ·

+ Assists the department head with the development, implementation and monitoring of departmental goals, assessment, and preparing reports.

+ Plays a key leadership role in regard to assisting with University wide events and serves on assigned institutional committees.

+ Must be available to be on call and reside at a location within a ten (10) mile radius of campus.

+ Performs other duties and projects as assigned.

Supervision Received

General supervision from Director of Residence Life.

Supervision Given

Supervise assigned and professional and support staff.

Required Education

Bachelor’s degree in business administration, hotel management, guidance and counseling, student affairs administration, social sciences or related field.

Preferred Education

Master’s degree in student affairs, higher educational administration, counseling, business administration, or related field

Licenses/Certifications

N/A

Required Experience

Three (3) years full-time experience in Residence Life, campus housing, student affairs, hotel management or a complex organization.

Preferred Experience

Familiarity with living-learning centers, multicultural environments, and academic support and development programs, and supervisory experience.

Equipment

| Use of standard office equipment. Experience utilizing software application such as StarRez for managing housing assignment, room condition reports, applications, and communication.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment: some travel and weekend/evening work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley.

Other

+ Ability to work under pressure, solve problems and negotiate.

+ Ability to successfully collaborate with faculty, administrators within higher education (i.e. college deans, department chairs, and other administrators, etc.) and professional staff.

+ Exceptional planning, organizational skills and conflict resolution are a must.

+ Demonstrated skills in managing crisis situations.

+ Strong administrative and problem-solving skills.

+ Ability to lead, motivate, direct, and communicate with all levels of employees, both internal and external.

+ The ability to communicate and relate effectively with diverse students, staff and faculty, and strong leadership administrative, supervisory and crisis management skills are essential.

+ Must apply sound judgment and discretion of student complaints received.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date05/14/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/47052

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Curriculum Vitae

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document