• Payroll Specialist

    Aston Carter (Martinez, CA)


    Job Title: Payroll Specialist

    FULLY ONSITE POSITION IN MARTINEZ, CA

    Must have at least 3 years of experience processing full cycle payroll for a construction company. Multistate payroll experience as well!!

    Job Description

    The Payroll Specialist reports directly to the CFO and works on-site at our Martinez, CA office. This role requires strong organizational and time management skills, quality decision-making capabilities, attention to detail, and the ability to exercise discretion. Experience working with accounting and payroll software is required. The Payroll Specialist will be responsible for owning the payroll processes, leading the company payroll cycle, and working closely with Human Resources and the CFO to ensure timely and accurate payroll processing and certified payroll reporting.

    Responsibilities

    + Review and process weekly timesheets for the company and affiliates.

    + Process multi-state payroll both weekly and bi-weekly for the company and affiliates for 200+ employees, including state prevailing wage rates, Davis-Bacon wage rates, and/or Service Contract wage rates.

    + Update unemployment and workers’ comp insurance rates in ERP, as necessary.

    + Report all certified payroll via LCP Tracker, DIR, or other required sites.

    + Handle out-of-cycle payroll for termination and payroll adjustments.

    + Enter garnishments and payroll deductions.

    + Work with ADP on all weekly tax uploads and monthly, quarterly, and annual tax filings and W-2s.

    + Review and resolve all tax and other payroll-related correspondence received.

    + Process the payment of weekly employee expense reports.

    + Support and resolve inquiries from employees.

    + Assist with annual financial and workers' compensation audits.

    + Maintain strict confidentiality in all aspects of the job.

    + Perform additional duties as may be assigned.

    Required Qualifications:

    + 5+ years of multi-state, full-cycle payroll processing experience.

    + Experience in the construction industry (required).

    + Experience with JD Edwards.

    + Knowledge of state prevailing wage rates, Davis-Bacon wage rates, or Service Contract wage rates and certified reporting.

    + Proficiency in payroll software and accounting.

    Additional Skills & Qualifications

    + Experience with payroll tax and data entry.

    + Proficiency in Microsoft Excel.

    + Experience with Oracle ERP systems.

    + Ability to maintain confidentiality.

     

    Work Environment

     

    This position requires working on-site 5 days per week at the Martinez, CA office.

    Pay and Benefits

    The pay range for this position is $80000.00 - $110000.00/yr.

     

    Comprehensive Health PlansMedicalDentalVisionPharmacyWellnessLong-term CareAccident and Critical IllnessOngoing Learning and Development401K RetirementHealth Savings Account (HSA)Flexible Spending Account (FSA)Commuter BenefitEmployee Assistant ProgramPaid Time Off (PTO)Holidays (offer 8 paid holidays during the year)

     

    Workplace Type

     

    This is a fully onsite position in Martinez,CA.

     

    Application Deadline

     

    This position is anticipated to close on May 28, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.