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Senior Administrative Specialist & Workflow Manager

Job Description Summary:

The Senior Administrative Specialist & Workflow Manager will be part of a dynamic team supporting the Air National Guard (ANG) strategic planning processes enable a Guard force that is capable and sustainable as a cost-effective element of national security.  Dual-hatted as Workflow Manager supporting Electronic Task Management System 2 (ETMS 2) system for Sr leadership. As needed, provides daily administrative tasks, such as meeting management, knowledge management, and general document support. Roles & Responsibilities:

+ Plan, schedule, attend, assist, facilitate and document all Strategic Planning System (SPS) meetings.

+ Recommend topics, content and supporting background material to the Steering Committee (SC).

+ Develop meetings agendas to ensure that meetings effectively address issues and provide expertise that advances the SPS’ chartered objectives.

+ Provide Division or Branch Chiefs reports on all SPS related action items generated during meetings, including minutes, and after-action reports.

+ Recommend edits of documentation, including briefings, notes and minutes and all SC directives to ensure these materials are reviewed and align with regulations and senior leader published guidance and properly convey to senior leadership intent for all matters related to regional and national meetings.

+ Archive documents to ensure that they are accessible to the ANG strategic planning community within the common Plans ,Programs & Requirements Directorate (NGB A5/8) Share Drive system.

+ Provide historical data to the Strategic Planning System Liaison Officer (SPS-LNO) and the NGB A5/8 Resource Advisor in their development and management of the annual SPS SC activities budget on computing and controlling scheduled conference/working group costs and funding requirements.

+ Research best value estimates for SPS-SC operating supplies, software upgrades, printing activities and production.

+ During the anticipated absences of more than one business day by the A5/8 Directorate ETMS 2 Workflow Manager the contractor will be coordinated with to assign a qualified member of its support team to perform the functions of the Workflow Manager.

+ Manage and provide oversight on all NIPR and SIPR up to Secret level net taskings correspondence, information, and action documents originating from ETMS 2 or routed to NGB A5/8 Directorate from internal and external offices. These offices include but are not limited to the Headquarter Offices above the ANG, Air Force Major Commands (MAJCOMs), the 54 states and territories, internal ANG leadership offices and A-Staff Directorates.

+ Analyze all incoming ETMS 2 staff actions to determine complexity and urgency of requirements and appropriate assignments.

+ Receive, analyze, enter, route, suspense, track, and report classified and unclassified Directorate’s ETMS 2 staff actions.

+ Format and edit tasks’ correspondence for A5/8 senior leadership approval and signature, ensuring accuracy, clarity, and compliance with appropriate regulations and instructions.

+ Receive, review, analyze, and edit outgoing ETMS 2 responses to executive-level tasks and actions to ensure the A5/8 Director’s vision and intent are met and sustained.

+ Screen tasks for clarity and completeness, and communicate with external tasking agencies about tasks, task suspense, extensions, and workflow as needed.

+ Return tasks within two workdays to a tasking agency if incorrectly assigned to NGB A5/8 as OPR or OCR. Serve as a point of contact for requests on the status of specific tasks in execution.

+ When initiating an ETMS 2 task, or when NGB A5/8 is OPR for a task, contractor shall ensure that, if required, an electronic staff summary sheet (eSSS) is properly prepared by AOs with appropriate references and tabs, incorporate branch, division, and NGB A5/8 edits as appropriate, obtain final A5/8 front office approval, and re-disseminate the task back to the proper tasking authority, or to the next level of approval function through the ETMS 2.

+ Develop and administer general functional training and ETMS 2 account registration and access for the A5/8 staff managers and action officers.

+ Provide staff package preparation, routing, format, training, and style guidance to the Directorate staff for professional correspondence and actions.

+ Provide an update, either verbally or electronically concerning the status of any NGB A5/8 task in the ETMS 2 upon request, by Directorate leadership or internal and external agencies. The request could include information from research, analysis, and/or recommendation concerning the task as according to Task Management business processes.

Requirements:

+ BA/BS

+ Secret clearance

+ 5-10 years of experience

Location:

This position is on-site located primarily at Joint Base Andrews, with occasional meetings at the Pentagon and the Herbert R. Temple Jr. Army National Guard Readiness Center (TARC). The government may permit telework.

Who We Are:

D&G is one of the fastest growing companies in the Washington-DC area and honored to be named one of the “Best Places to Work” in the nation. We are an 8(a), Service-Disabled Veteran Owned (SDVOSB), and Women Owned Small Business (WOSB) that has been recognized at the highest levels to include DHS Secretary and Secretary of the Army PM and Team of the Year Awards. We are driven to mission success through a combination of ownership, leadership, and accountability. We believe in giving back to our community and proudly supporting organizations such as Homes for Our Troops, SemperK9, and Wreaths Across America.

What We Offer:

+ Highly Competitive Salary

+ Outstanding Full-Time Benefits

+ Bonus, Profit Sharing

+ Telecommuting/Flexible Hours

+ Education Reimbursement

+ Generous PTO

*This role is restricted to U.S. person(s) (ie., U.S. citizens, permanent residents and other protected individuals under the immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). D&G Support Services will require proof of status prior to employment.