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Job Title: Project CoordinatorJob Description

The Project Coordinator plays a critical role in managing construction project documentation and ensuring the smooth execution of multiple, simultaneous projects. The ideal candidate will support the team in the retrieval and input of client utility information and utilize construction tracking software to maintain updated project records. They will develop, track, and process prevailing wage documentation while attending meetings and assisting in determining project requirements. Furthermore, the Project Coordinator will aid in the development and issuance of project proposals, client contracts, RFPs, budgets, and payment applications, coordinating meetings and site visits as necessary. Their role is pivotal in tracking the progress and quality of work performed by various disciplines and trades.

Responsibilities

+ Issue, request, and track all required construction project documentation, including proposals, letter of intents, change orders, purchase orders, drawings, submittals, RFIs, invoices, certificates of insurance, and close-out documents.

+ Support retrieval and input of client utility information into company tools and software.

+ Utilize and update construction tracking software and documents.

+ Develop, track, and process prevailing wage documentation.

+ Attend meetings and assist the team with determination of project requirements.

+ Assist the Operations Team in the development and issuance of project proposals, client contracts, RFPs, budgets, schedule of values, and payment applications.

+ Coordinate meetings and schedule site visits as requested by the Operations Team.

+ Assist the Operations Team with tracking progress and quality of work performed by disciplines/trades.

+ Use project scheduling and control tools to assist with monitoring project plans.

+ Effectively and accurately communicate relevant project information to the client and project team.

+ Ensure clients' needs are met in a timely and cost-effective manner.

+ Assist the Operations Team in reviewing and assembling subcontractor quotes to ensure fair and reasonable pricing is recommended for approval.

+ Prepare substantial completion documentation and review and assemble all required project close-out documents.

+ Communicate ideas for improving company processes with a positive and constructive attitude.

+ Keep the Operations Team informed about project documentation status and other issues that may impact client satisfaction.

+ Assist the Operations Team with permitting and jobsite inspection procedures.

+ Perform other duties and tasks as assigned.

Essential Skills

+ 5+ years of experience as a Project Coordinator within a construction company.

+ Professional experience using MS Office and/or Bluebeam (or similar software).

+ Experience with RFIs, submittals, and other project-related documentation.

Additional Skills & Qualifications

+ Superior organizational skills with the ability to multi-task and perform under pressure to meet deadlines.

+ Ability to work effectively in a team environment.

+ Strong analytical and computer skills with attention to detail.

+ Ability to interact effectively across organizational functional roles to achieve goals and meet deadlines.

+ Strong verbal, written, and interpersonal skills.

Work Environment

The work environment will involve collaborating closely with the Operations Team and other disciplines to ensure projects are completed successfully. The role may involve attending meetings, scheduling site visits, and using various project management tools. A professional attitude and effective communication are essential in maintaining client satisfaction and improving company processes.

Pay and Benefits

The pay range for this position is $31.25 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on May 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.